Project Coordinator/ Facilities/ Construction

Job Title: Project Coordinator/ Facilities/ Construction

Location: Hershey, PA / onsite

Type: Contract / long term / indefinite

Work Model: Onsite every day

Hours: M – F, 8:00 am – 4:30 pm (30 minutes lunch)

• Perform diverse administrative duties to support the Facilities Management Asset Renewal.
• Set-up construction project files, maintain files from Pre-Construction through Close-Out.
• Set-up construction email folders, maintain and respond as needed.
• Responsible for Asset Renewal email folder.
• Maintain electronic project documents in V:Drive and Procore, project management software.
• Perform contract development through execution process.
• Perform service requests and work orders for Facilities Management.
• Preparation of Invitation to Bid for FF&E Projects.
• Collaborate with vendors from confirmation of bidding through creating the bid comparison sheet to provide Procurement for project award.
• Generate contracts and purchase orders, input information into Peoplesoft for routing approval.
• Created a system to establish, generate and maintain Master Agreements for approved preferred vendors.
• Assist Project Manager as directed in requested tasks daily.
• Reconcile project costing by maintaining BAR Report.
• Close contracts and purchase orders for the project as directed by the Project Manager.
• Schedule and attend meetings and generate/distribute minutes to all project team members.
• Assist with an 11-month walk-through, creating meeting minutes and maintaining a punch list.
• Assist with compilation of project closeout information.
• Responsible for receiving inventory for Purchase Orders.
• Keep the Project Manager and other team members informed about the administrative status, project status, and any issues that may have an impact on the students and staff.
• Resolute and efficient with Microsoft Outlook, Word, Excel, PowerPoint, and other document software such as Adobe Pro, Teams, etc.

Requirements

• Experience in construction and coordination of projects (minimum 3 yrs)
• Reliable and Dependable – attendance is critical due to the project’s deadlines
• Able to work onsite in Hershey M – F, 8:00 am – 4:30 pm (30 minutes lunch) – no remote work allowed.
• High integrity and ability to be a role model to children
• Willing to get required clearances (Child Abuse, fingerprinting and PA State police, TB test and drug test)

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #706-IT York