Purchasing Coordinator

Job Description

Ambassador Personnel is seeking an experienced Purchasing Coordinator with Logistics experience to join our client's team. This position is ideal for an organized, detail-oriented professional with a background in purchasing, shipping, and logistics, preferably within a manufacturing environment. This is a direct-hire opportunity with our client, offering the chance to join an established organization and contribute to its purchasing, supply chain, and logistics operations.

The Purchasing Coordinator will be responsible for coordinating purchasing activities, managing supplier relationships, monitoring inventory, and overseeing domestic and international shipping logistics. The ideal candidate will be comfortable working in a fast-paced, multinational environment while ensuring materials, products, and shipments are delivered accurately and on schedule.

Key Responsibilities

Purchasing & Procurement

• Research and identify potential vendors and suppliers.
• Compare, evaluate, and negotiate supplier pricing, terms, and agreements.
• Communicate with suppliers on a daily basis to manage purchasing needs and resolve issues.
• Process purchase orders and enter order details, including vendors, quantities, and pricing, into internal databases.
• Track purchase orders and ensure timely delivery of materials, supplies, and equipment.
• Maintain accurate purchasing records, including product information, delivery details, and invoices.
• Prepare purchasing reports and cost analyses.
• Monitor inventory levels and initiate purchase orders as needed.
• Coordinate with warehouse personnel to ensure proper receipt and storage of materials.
• Resolve purchasing discrepancies, including shortages, backorders, overages, and damaged goods.
• Schedule deliveries for supplies, materials, equipment, and services.
• Review and process vendor invoices.

Shipping & Logistics

• Review freight rates and transportation costs to identify cost-saving opportunities.
• Coordinate logistics plans to ensure products reach their destinations according to production schedules and delivery requirements.
• Arrange cargo transportation with carriers, freight forwarders, overseas agents, vendors, and customers.
• Coordinate shipment bookings, documentation, costing, billing, filing, quoting, tracking, and customer service.
• Prepare, distribute, and process required shipping and international trade documentation, including:
• Air Waybills (AWB)
• Bills of Lading (BOL)
• Commercial invoices
• Export declarations (EEI)
• Import documentation
• Pre-alerts
• Debit and credit notes
• Create and maintain detailed shipment files and records.
• Monitor shipment progress and proactively communicate shipment status, delays, and delivery updates to all applicable parties.
• Coordinate with customers, overseas agents, and vendors to ensure smooth transportation and delivery.
• Ensure shipping documentation and logistics activities comply with applicable international transportation requirements and regulations.

Qualifications & Skills

• Previous purchasing and logistics experience required.
• Manufacturing industry experience strongly preferred.
• Experience with ERP systems preferred.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Understanding of transportation limitations and international shipping regulations.
• Strong attention to detail and accuracy.
• Strong written and verbal communication and interpersonal skills.
• Excellent analytical, problem-solving, and negotiation skills.
• Ability to manage multiple priorities and meet deadlines.

Ambassador Personnel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability status, protected veteran status, or any other attribute protected by law.