(T) Administrative Assistant

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Position Description & Details

Job Title: Administrative Assistant (Part-Time, Temporary)

Location: Mayville State University, with ability to work remotely

Department: Eastern North Dakota Area Health Education Center (EAHEC)

Compensation: $16 - $21 per hour - depending on experience

Benefits: Non-benefitted, temporary position

Position Information: ND AHEC is seeking a highly motivated and organized individual to join our team as a part-time Administrative Assistant on a temporary basis. The successful candidate will provide essential support to our organization by handling administrative tasks, facilitating communication, and ensuring the smooth operation of daily activities.

Duties and Responsibilities:

• Office Management:
  • Assist in the day-to-day operations of the office
  • Maintain an organized and efficient filing system
  • Manage office supplies and place orders when necessary
  • Perform accounts payable and receivable duties
• Communication:
  • Respond to emails, phone calls, and inquiries in a timely and professional manner
  • Assist in drafting and proofreading correspondence, reports, and other documents
• Scheduling:
  • Coordinate and schedule appointments, meetings, and events
  • Maintain calendars and reminders for key deadlines
• Data Entry:
  • Accurate and timely entry of data into relevant databases and systems
  • Assist in maintaining accurate records and files
  • Assist in updating and inputting legacy data
• Support for Programs and Events:
  • Assist in the coordination of presentations and conferences
  • Prepare materials and logistical support for meetings

Minimum Qualifications:

• High school diploma or equivalent
• Proven experience as an administrative assistant or in a similar role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Attention to detail and problem-solving skills

Preferred Qualifications:

• Previous experience with AHEC (Area Health Education Centers) and HOSA (Health Occupations Students of America) programming is highly desirable
• Experience in community development and outreach

Applicants must upload the following materials to be considered fully:

• A letter of application/cover letter
• A current resume
• Three professional references

MaSU is an Equal Opportunity Employer and encourages applications from diverse candidates and candidates who support diversity. ND veteran's preference laws apply to this position. Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability. The state of North Dakota has an open records law; therefore, your application could be subject to review upon request. A criminal history background check must be satisfied prior to employment. ND Relay: “This search is being conducted consistent with the State of North Dakota Open Records statutes.”