Staff Accountant

About Health Payment Systems, Inc. (HPS/PayMedix)

Health Payment Systems, Inc. (HPS/PayMedix), is redefining how people access and pay for healthcare. We bring together provider networks, payments and financing, and industry partners to remove financial barriers and simplify the healthcare experience for everyone involved.

Our team is solving one of the biggest challenges in healthcare: the flow of money and information between providers and consumers. The work we do improves access, reduces financial stress, and is reshaping how healthcare works at its most fundamental level.

Our solutions include:

• HPS Network: a high-performing, independent provider network in Wisconsin that helps employers control costs while maintaining strong access to care.
• PayMedix: a national healthcare payments platform that pays providers in full, consolidates medical information and billing, and offers members interest-free financing for all in-network costs
• TempoPay: a flexible healthcare benefit solution that gives eligible individuals a simple, predictable way to pay for care over time, with zero interest or fees.

Join us in our mission to make the healthcare payments experience simpler, more transparent, and more connected - so people can focus on getting care when they need it, not when they think they can afford it.

About The Role

The Staff Accountant plays a key role in supporting the Finance team by completing day-to-day accounting activities, performing account reconciliations, assisting with month-end close processes, and supporting member payment processing and provider refund operations. This position is responsible for assisting in the maintenance of accurate financial records, analyzing financial data, identifying discrepancies, and contributing to the efficiency and accuracy of accounting processes.

The ideal candidate is organized, analytical, and detail-oriented, with a strong understanding of accounting principles and the ability to work independently while collaborating with internal teams and external stakeholders. This role requires a proactive approach to problem-solving, a commitment to accuracy, and the ability to manage multiple priorities in a fast-paced environment.

This role reports directly to our Accounting Manager and follows a hybrid schedule with three days per week onsite in our Milwaukee office.

Primary Responsibilities

• Performs accurate and timely account reconciliation
• Performs accurate and timely journal entries
• Provides monthly detail to the Accounting Manager for journal entries
• Processes accurate and timely accounts payable documentation
• Investigates and resolves accounts payable inquiries and problems
• Uses Microsoft Excel to:
  • Input, compile, organize, manipulate and extract data
  • Manipulate data
  • Prepare, monitor, and manage spreadsheets
  • Assist in preparation of budget and forecasts
• Maintains the fixed asset and associated depreciation schedules
• Assists the Accounting Manager in tracking and maintaining company insurance policies
• Completes and maintains all required paperwork, records, and documentation
• Documents and evaluates current procedures
• Maintains technical competency and remains current in changes in the accounting industry
• Demonstrates continuous effort to streamline work processes, establish positive, enjoyable work environment, and works cooperatively and jointly to provide quality seamless customer service
• Is involved in other accounting, financial, or administrative tasks or projects as assigned
• Other duties as assigned

Required Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 2 - 4 years of Accounting or Finance experience.
• Experience using Microsoft Great Plains (GP) or similar accounting software such as QuickBooks, NetSuite, or SAP.
• Proficiency in Microsoft Excel.

Key Attributes for Success

• Detail Oriented: You consistently produce accurate work by carefully reviewing financial data, identifying discrepancies, and ensuring records, reconciliations, and journal entries are complete and reliable.
• Accountable and Reliable: You take ownership of your work from start to finish, manage deadlines effectively, and ensure commitments are completed accurately and on time.
• Clear and Collaborative Communicator: You communicate clearly and professionally with colleagues across teams to gather information, resolve discrepancies, and ensure financial issues are addressed efficiently. You work well in a team environment, stay responsive when others need input, and are willing to step in and help keep things moving when challenges come up.

Other Important Details

• Compensation:
  • Base salary range: $64,000 - $70,000 annually, depending on experience
  • Benefits: medical, dental, vision, HSA with company contribution, 401k/Roth with company match, 15 days of PTO, and more.
• Hybrid Work:
  • This position requires 3 days a week onsite in our Milwaukee, WI office.
• Equal Opportunity & Workplace Environment:
  • We are an equal opportunity employer and are committed to fostering an inclusive workplace where all employees can thrive. We consider applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Reasonable accommodations will be provided to qualified individuals with disabilities throughout the hiring process and during employment.
  • This role is primarily performed in a professional office environment and typically involves working at a desk using a computer, phone, and other standard office equipment. The position requires regular communication with colleagues and stakeholders through phone, video, and written channels, as well as the ability to perform work using a computer. The role may also involve occasional movement around the office. Additional hours may occasionally be required to support key projects or business needs.