Graduate Program Coordinator

Baylor University Graduate Program CoordinatorBaylor University is seeking a part-time Graduate Program Coordinator for the Materials Science and Engineering program. The Graduate Program Coordinator is an administrative and student-support professional who helps manage the day-to-day operations of a graduate program. The role serves as a link between graduate students, faculty, program leadership, and the Baylor Graduate School. The Graduate Program Coordinator often spends the day helping students and faculty navigate degree requirements, processing university forms, coordinating admissions and assistantships, and ensuring compliance with Graduate School policies.Expected time commitments are 20 hours per week. The ideal candidate will be able to establish consistent work hour windows to allow for faculty and students to schedule visits during these hours.A Bachelor's degree and one year of relevant work experience are required. A Bachelor's degree and three years of relevant experience are preferred. A combination of education and work experience will be considered in lieu of the required degree and/or years of experience. All applicants must be currently authorized to work in the United States on a full-time basis.Additional knowledge/skills/abilities:Strong time management and organizational skillsComfort in communicating and establishing rapport in a professional manner across the following mediums: phone, email, video conference and in-personGood judgment and excellent organizational, communication (oral and written), and interpersonal skillsHighly self-motivated and able to work autonomouslyAdaptability, flexibility, and the ability to thrive in an atmosphere of constant changeAbility to work in and contribute to a team environmentProblem solving and conflict resolution skillsWhat You Will Do:Manage graduate assistantships, stipends, payroll-related processes, and student funding mattersMaintain up-to-date student files and records; ensure confidentiality of pertinent informationProcessing graduate school paperwork, petitions, degree-completion forms, enrollment changes, and academic recordsTrack student progress through degree audits and ensuring students meet program and Graduate School requirements.Serve as initial contact for internal and external constituents regarding matters related to graduate programsCoordinate admissions activities, monitoring applications, and responding to inquiries from prospective studentsOrganize orientations, examinations, thesis/dissertation presentations, and other program eventsSupport faculty with curriculum updates, catalog revisions, reports, scheduling, and accreditation-related documentationProvide administrative support for activities related to graduate programsAct as the primary point of contact for graduate students and facultyFacilitate graduate programs planning and resourcesProvide support for students and connect to Baylor resources as required, attend meetings with campus partners as needed. Support scholarship application to student accountsParticipate in committees as assignedContribute to and participate in events that support and celebrate program studentsPerform all other duties as assigned to support Baylor's missionAbility to comply with university policiesMaintain regular and punctual attendanceWhat You Can Expect:As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!Job Identification 21502Job Category StaffDegree Level BachelorJob Schedule Part timeLocations Waco, TX, United States