Fleet Manager

Fleet ManagerTitle: Fleet ManagerPosition Type: Full-Time (12-Month Employee)Salary Range: $52,000- $185,000 Negotiable (Non-Affiliated)Benefits: Eligible for Medical, Prescription, Dental, and enrollment in the applicable NJ State Pension ProgramNON-Union: Confidential Employees (CFA)Qualifications:1. High school diploma or equivalent required.2. Technical training in diesel mechanics, automotive technology, fleet management, or related field preferred.3. Minimum of five (5) years of experience in fleet maintenance, vehicle repair, or transportation operations.4. Minimum three (3) years of supervisory experience preferred.5. Experience in school bus maintenance and New Jersey pupil transportation operations preferred6. Must possess and maintain a valid New Jersey Commercial Driver's License (CDL) Class B with Passenger (P) and School Bus (S) endorsements.7. Must possess or obtain a Class A or Class B New Jersey Department of Environmental Protection (NJDEP) recognized Underground Storage Tank (UST) Operator Certificate and maintain all required continuing education and recertification requirements necessary to keep the certification current.Performance ResponsibilitiesThe Fleet Manager shall:1. Assign and prioritize daily work orders to mechanics based on workload, skill level, and operational requirements.2. Monitor and manage mechanics' daily attendance, timekeeping, and leave records to ensure accurate workforce documentation.3. Supervise mechanics' performance and productivity, ensuring work is completed efficiently, safely, and according to established quality standards.4. Evaluate mechanic efficiency through performance metrics, work order completion rates, and quality of repairs, providing coaching and corrective action when necessary.5. Coordinate staffing resources to maintain optimal shop productivity and minimize vehicle downtime.6. Conduct regular performance reviews and provide feedback, training, and development opportunities to improve team effectiveness.Fleet Management and Regulatory Compliance1. Oversee the maintenance, inspection, and repair of all school buses to ensure compliance with New Jersey Department of Education, New Jersey Motor Vehicle Commission, and all applicable federal and state regulations.2. Ensure all district-owned vehicles and equipment are maintained in a safe and operational condition.3. Remove vehicles from service when mechanical, safety, or regulatory concerns exist.4. Develop and manage preventive maintenance schedules for all district vehicles and equipment.5. Ensure timely completion of all required state inspections and certifications.6. Maintain compliance with environmental and safety regulations related to fleet operations and fuel storage systems.7. Perform required 30-day walkthrough inspections of fuel storage and dispensing systems and maintain all required documentation.Fleet Compliance, Registration, and Insurance Management1. Manage or coordinate with appropriate district departments to ensure all district-owned vehicles and equipment are properly titled, registered, and maintained in accordance with New Jersey Motor Vehicle Commission (NJMVC) requirements.2. Ensure all district vehicles are properly covered under the district's vehicle liability insurance policy and maintain accurate records of insurance coverage.3. Monitor registration renewal dates and ensure renewals are completed in a timely manner.4. Oversee and coordinate all NJMVC vehicle inspections and ensure all district vehicles remain compliant with applicable state and federal regulations.5. Maintain inspection, registration, and insurance records for all district vehicles.Road Calls and Emergency Breakdown Response1. Serve as the primary contact for vehicle breakdowns and roadside emergencies involving district vehicles.2. Evaluate vehicle breakdowns and determine whether vehicles can be safely operated back to district facilities or require towing.3. Coordinate and arrange towing services when necessary.4. Provide technical guidance and support to drivers experiencing mechanical issues while on route.5. Maintain records of roadside breakdowns and identify recurring maintenance concerns.Accident Claims and Repair Management1. Manage vehicle accident claims involving district-owned vehicles.2. Coordinate communication with insurance carriers, claim representatives, and adjusters.3. Schedule vehicle inspections with insurance adjusters and repair estimators.4. Review repair estimates and compare them against insurance appraisals to ensure repair costs accurately reflect damages.5. Monitor accident repair timelines and ensure repairs are completed in a timely and cost-effective manner.6. Inspect completed repairs and ensure vehicles are returned to service only when all repairs meet district and safety standards.Warranty and Outside Service Management1. Schedule repair and warranty work with manufacturers, dealerships, and authorized service providers when repairs cannot be performed in-house.2. Review outside vendor and dealership repair quotations for accuracy, necessity, and cost effectiveness.3. Evaluate proposed repairs and ensure work that can reasonably be completed by district maintenance personnel is performed in-house whenever practical.4. Coordinate warranty claims and ensure the district receives all available warranty benefits and reimbursements.5. Monitor outsourced repair quality and vendor performance.Fleet Maintenance Software and Record Management1. Maintain and administer the district's fleet maintenance management software, including ServiceFinder, ensuring all vehicle, maintenance, inspection, repair, warranty, fuel, and equipment data is entered accurately and in a timely manner.2. Ensure all preventive maintenance schedules, work orders, repairs, inspections, parts usage, labor hours, and vehicle histories are properly documented in ServiceFinder.3. Maintain accurate and complete electronic records for each vehicle throughout its service life.4. Generate reports from ServiceFinder to monitor fleet performance, maintenance costs, vehicle utilization, downtime, and regulatory compliance.5. Audit records regularly to ensure the accuracy and completeness of fleet documentation.Transportation Operations Communication1. Communicate daily with transportation dispatchers, office staff, mechanics, and drivers regarding vehicle availability, maintenance status, and equipment concerns.2. Provide timely updates on vehicles that are out of service, anticipated return-to-service dates, and spare vehicle assignments.3. Coordinate with dispatch to ensure adequate vehicle availability for daily routes, field trips, athletic trips, and extracurricular activities.4. Notify dispatch and transportation office staff when drivers will be assigned to an alternate vehicle and communicate the duration of the reassignment.5. Ensure all temporary and long-term bus substitutions are properly documented and communicated.6. Review driver pre-trip and post-trip inspection reports daily and address reported defects promptly.7. Identify and communicate findings related to improper or incomplete pre-trip inspections and work with transportation management to ensure corrective action and training are provided when necessary.8. Maintain effective communication with drivers regarding vehicle defects, maintenance concerns, repair status, and vehicle assignments.9. Participate in daily operational planning to ensure safe and efficient transportation services with minimal disruption to route schedules.Vehicle and Equipment Maintenance1. Manage the maintenance and repair of all district vehicles and equipment, including but not limited to:School busesVansMaintenance vehiclesGrounds vehiclesLawn mowersBlowersSnow removal equipmentOther district-owned motorized equipment2. Evaluate repair needs and determine whether work will be completed in-house or by outside vendors.3. Assign spare buses and replacement vehicles when vehicles are out of service.4. Monitor fleet performance and recommend vehicle replacement schedules.Staff Supervision1. Supervise transportation mechanics and maintenance personnel.2. Assign, prioritize, and monitor daily work assignments to ensure efficient workflow and minimize vehicle downtime.3. Review completed repairs for quality and compliance with established standards.4. Provide technical guidance, training, and support to maintenance staff.5. Promote and maintain a safe working environment.Purchasing and Inventory Management1. Create and manage purchase orders for maintenance services, repairs, parts, supplies, fuel, and equipment.2. Oversee parts purchasing and