Office Coordinator

Job Description

Job Description

Robert Half is looking for a detail-oriented Coordinator II to support accounting and office operations for a long-term contract opportunity based in Providence, Rhode Island. This role combines accounts payable and accounts receivable coordination with day-to-day administrative support, making it ideal for someone who is organized, accurate, and responsive when handling financial transactions and internal inquiries. The position follows a hybrid schedule, with onsite work Tuesday through Thursday, and requires someone who can manage priorities effectively while maintaining confidentiality and adherence to company guidelines.

Responsibilities:

• • Review invoices alongside purchase order information, confirm accuracy, and coordinate resolution of discrepancies with the appropriate internal contacts.
• • Process payment requests and electronic transactions in a timely manner while maintaining complete and accurate records.
• • Respond to vendor, customer, and internal questions related to invoices, payments, and account activity, driving issues through to resolution.
• • Reconcile monthly statements and account details to verify balances and identify any outstanding concerns.
• • Provide administrative support such as document preparation, mail handling, scanning, copying, filing, and shredding to assist departmental operations.
• • Support colleagues during high-volume periods or urgent situations to help keep workflows on track.
• • Follow company procedures and internal controls to ensure compliance across accounting and administrative activities.
• • Assist internal users with questions related to accounts payable and accounts receivable processes while delivering strong customer service.
• • Safeguard sensitive financial and business information by handling records with discretion and confidentiality.
• • Complete additional tasks assigned by leadership to support department goals and operational needs.

Qualifications

• • High school diploma or equivalent required.
• • 3-5 years of relevant experience in accounts payable, accounts receivable, accounting support, or administrative office coordination.
• • Strong written and verbal communication skills with a customer-focused approach to internal and external interactions.
• • High level of accuracy and attention to detail when reviewing invoices, payments, and account records.
• • Proficiency with PC-based work and Microsoft Office applications, including Excel, Word, and Outlook.
• • Ability to investigate invoice or payment exceptions and follow them through to final resolution with limited supervision.
• • Willingness to learn, adapt to changing priorities, and take ownership of assigned work.
• • Experience with Oracle or knowledge of accounts payable systems is preferred but not required.

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