Grant Operations Specialist

Position Details Position: Grant Operations Specialist Department: Institute for Health, Health Care Policy and Aging Research Employment Type: Full Time Grade: 05 FLSA: Exempt Salary Range: Minimum $71,447; Mid $90,435; Max $109,422 Work Arrangement: Hybrid work arrangement may be eligible (subject to change). Standard Hours: 37.50 hours per week Location: Rutgers University - New Brunswick, New Brunswick, NJ Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. Posting Summary The position administers the accounting and budget responsibilities for multiple active research projects and individual principal investigators in the Institute. Oversees grants administration which includes pre and post-award processes such as budget development, creating and maintaining financial documents, routing proposals through the university proposal system (RAPSS) and post-award fiscal management encompassing close-out summaries. Guides and helps to develop administrative processes and supports general administration. Handles internal business processes and financial responsibilities like purchasing, payroll, commitment accounting and other duties related to grants oversight. Responsibilities As listed above, the role is responsible for managing grant operations, budgeting, reporting, and maintaining compliance with federal award regulations. Qualifications Minimum Education and Experience: Bachelor's degree in accounting, finance, business administration, or a related field, plus a minimum of two years of relevant experience in sponsored projects administration, or an equivalent combination of education, training, and experience. Certifications/Licenses: None specified. Required Knowledge, Skills, and Abilities Excellent computer skills and experience using software tools, such as Microsoft Word, Excel, Access, PowerPoint. Demonstrated knowledge of the Uniform Administrative Requirements, cost principles, and audit requirements for federal awards. Direct experience preparing and submitting applications through grants.gov and other federal submission portals. Preferred Qualifications Experience with MS Excel, MS WORD, grants.gov, and other submission systems. Familiarity with the Research Administration and Proposal Submission System (RAPSS) and the Rutgers chart of accounts. Equipment Utilized Excellent skills in MS Excel, MS WORD, grants.gov and other submission systems, and search engines. Will be required to learn and efficiently use the Research Administration and Proposal Submission System (RAPSS) and the Rutgers chart of accounts. Physical Demands and Work Environment This position requires standing and walking less than 1/3 of the time, requires sitting at least 2/3 of the time, and requires talking or hearing 1/2 of the time. Benefits Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Posting Details Posting Number: 26ST1075 Posting Open Date: 05/18/2026 Location: Rutgers University-New Brunswick, New Brunswick, NJ Campus: Rutgers University-New Brunswick #J-18808-Ljbffr