Clinic Manager

Job Description

Job Description

Overview

#1 Referred ABA Company by BCBAs and RBTs!

Who we are:

Golden Steps ABA is on a mission to change lives—one step at a time. We’re not just building a team; we’re creating a community where inclusion, impact, and growth are the norm for our teammates and our patients. If you're ready to take the next step forward and want to be part of a crew that celebrates heart, hustle, and high standards, come thrive with us.

• Unmatched Culture
  Connection is at the heart of who we are. Whether we’re sharing laughs at team outings, enjoying monthly lunches, or celebrating milestones together, we make time to connect, have fun, and grow as one team.

• Diversity & Inclusion
  We thrive on different perspectives. Our strength lies in the unique experiences of our team — fostering a collaborative, inclusive space where everyone’s voice matters.

• Growth & Advancement
  We don’t just hire — we invest. With a “hire-to-retire” mindset, we offer clear career paths, professional development, and advancement opportunities at every stage.

• Support for Continuing Education
  Your goals matter. That’s why we provide tuition discounts, CME libraries, RBT training, university discounts, ongoing mentorship and paid training. We’re helping you level up your skills and chase your career dreams.

• Benefits and Perks Created to Support You
  Enjoy competitive PTO, paid sick leave, health/dental/vision coverage, and a 401K with match — because great work deserves great benefits.

Responsibilities

Clinic Manager Job Description:

The Golden Steps Clinic Manager sets the tone for the entire center’s team member culture and family experience. This role is responsible for the client and team member experience at the center ranging from the appearance of the space to the customer service experienced when a client’s family enters the building. This role is responsible for maintaining an up-to-date roster of Behavior Technicians (BTs) and their deployment and compliance status, collaborating with State Directors to determine staffing needs, maximizing BT utilization, and managing daily scheduling changes to limit overtime and non-billable hours. The Clinic Manager will also act as a leader of BTs by coordinating training and compliance needs, and completing disciplinary action up to and including termination, and completing the offboarding process. Along with the Clinic Director this role will collaborate with the BT Recruiting Department to determine existing BT needs, adjust targets, and realign resources. The Clinic Manager’s responsibilities fall into five main categories: Customer Service, BT Satisfaction, Center Appearance/Maintenance, Scheduling, and HR/Compliance.

Qualifications

The below reflects the essential functions considered necessary for a Clinic Manager and shall not be construed as a detailed description of all work requirements that may be inherent in the job or assigned by supervisory personnel. This job description is used as a guide only and not inclusive of all responsibilities and job duties.

1. Provide excellent customer service and champion Golden Steps
   • Assist clients and families in accessing treatment by providing information and assisting in the initial intake process.
   • Maintain communication with prospective clients and ensure appropriate expectations of the intake
   • Consistently communicate with parents both face to face and over the phone with the utmost
2. Maintain an operationally well-run, aesthetically pleasing center that is enjoyed by parents, clients, and team

• Ensure the cleanliness and appearance of the center meet the highest standards of
• Ensure all standard supplies are set to a recurring monthly order and other supplies are ordered as
  
• Work with the Facilities and Purchasing departments to cover any and all issues as they arise within the center and coordinate necessary maintenance.
• Ensure the center is meeting all compliance/credentialing standards (BHCOE).
• Monitor center expenses to stay within monthly
• Assist in hosting center events (activity days, birthdays, anniversaries, graduations, ).

1. Provide direct 1:1 ABA therapy as needed to cover call offs, vacations, etc., to ensure therapy is not canceled for the day.
2. Receive and maintain CPR and First Aid
3. Verify Insurance eligibility and coverage for clients within the center.
4. Market to community-based services to increase the cases within the center services. This includes Doctor offices, schools, speech/PT/OT centers, and other interested parties.
5. Manage the schedule of all Behavior Technicians and clients within the center, as well as the operating metrics of the center.
   • Enter the schedules into all required systems and communicate schedule changes with
   • Track all daily operations metrics and report to the State Director.
   • Track Behavior Technician and client attendance and accordingly notify their supervisors when disciplinary action needs to be taken.
   • Schedule and manage non-billable technician hours to stay within
   • Approve Behavior Technician PTO and unpaid time off, and schedule
   • Ensure staff are only being placed with clients with whom they are credentialed to
     • Assist with coordination of training and compliance
   • Coordinate with Clinic Director and BT Recruiting Department to determine staffing
   • Work with Clinic Director and Intake Team to determine incoming case needs and match Behavior Technicians
   • Work with in-home operations to find coverage for clients or help facilitate team member and client transfers, as needed.
   • Report clinic needs to State Director, including intake pipeline, tech pipeline, marketing needs, and all other operations aspects.
6. Complete the offboarding process for departing Behavior
   • Gather necessary documentation to offboard BTs, as
     • Collect BT resignation letters, performance improvement documentation, and termination letters, as needed, to accurately document reasons for BT offboarding.
     • Complete all required offboarding procedures.
     • Secure all Golden Steps equipment and property from department BTs, including but not limited to, therapy equipment.

1. Manage payroll and billing accuracy via daily reviews to ensure documentation is being submitted properly and schedules match the submitted documents.
2. Provide day-to-day administrative support in the center, such as greeting clients, placing supply orders, faxing, filing, etc., as needed.
3. Perform other duties as designated by supervisor.