Administrative Assistant - Senior

Administrative Assistant - Senior

Location: Houston, TX Pay Rate: $25.00/hr Duration: Contract through 09/21/2026 Work Environment: Onsite Office Environment

Position Overview

UT Health is seeking an experienced Administrative Assistant - Senior to provide advanced administrative and operational support to a department or team of professionals. This position is responsible for managing complex administrative functions, coordinating schedules and meetings, preparing reports and presentations, supporting departmental fiscal activities, and ensuring efficient day-to-day office operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to handle confidential information with professionalism and discretion.

Key Responsibilities

• Provide advanced administrative and clerical support including correspondence, filing, scanning, copying, mailing, and document management.
• Prepare complex reports, presentations, spreadsheets, and business correspondence.
• Answer and route incoming calls while responding to internal and external inquiries.
• Manage calendars, schedule meetings, coordinate appointments, and arrange travel as needed.
• Maintain office supplies and coordinate departmental administrative needs.
• Assist with departmental operational and fiscal activities.
• Collect, compile, analyze, and maintain departmental data and records.
• Support daily office operations and administrative processes.
• Maintain confidentiality of sensitive information and records.
• Perform additional administrative duties as assigned.

Required Qualifications

• High School Diploma or GED required.
• Minimum 7 years of administrative support experience.
• Strong knowledge of office administration and administrative procedures.
• Proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational, multitasking, and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Experience preparing reports, presentations, and business correspondence.

Preferred Qualifications

• Experience supporting executives, department leaders, or healthcare professionals.
• Experience assisting with departmental budgeting or fiscal activities.
• Advanced reporting and spreadsheet experience.
• Previous experience mentoring or training administrative staff.