Bible Media Group (BMG) Administrative Support Assistant

BIBLE MEDIA GROUP

JOB DESCRIPTION
Job Title:  Bible Media Group (BMG) Administrative Support Assistant

Reports To:  Manager, BMG 
Full Time   ☒Part Time   ☐Temporary    ☐On Call    ☐
Exempt     ☒Non-Exempt  ☐

Job Summary
Provides day-to-day support to both BMG and Studio, manages schedules, ensures smooth in-office operations, and handles project management as assigned by the Leadership Team. Part of the Publishing team.

Essential Duties and Responsibilities
Include but not limited to:

• Understand Bible Media Group and OneHope—its history and culture; governance structure, staff, and Board; programs and projects; and other constituencies.
• Supports in tasks such as booking flights, events, meetings, and conference calls
• Assists in managing calendar, deadlines, priorities and more.
• Assists with phone calls, mailings and communications tasks that come up.
• Serves as liaison between the Leadership Team and the OneHope staff.
• Responsible for “info email” or any other point of entry.
• Serves as liaison with the Accounting Department for invoices, contracts, etc. and communicates coding related to budget and expense reports. 
• Responsible for overall office maintenance of the home office, including supply inventory.
• Responsible for any other projects assigned by BMG leadership.
• Provide hosting needs for BMG meetings and events.

Education/Experience Required:

• Associate degree
• At least 2 years of experience in administrative support roles.
• Some experience in project planning

Skills and Abilities

 

• Computer literate: MS Office, FTP sites
• A fluent knowledge in English and Spanish languages, verbal and written is preferred.
• Ability to work with little supervision
• Great communication and interpersonal skills, capable of maintaining strong relationships
• Strong time management/organizational skills
• Strong attention to detail, even under pressure
• Proactive and self-motivated.  A “doer” who is results-oriented, adept at planning, prioritizing, organizing, and follow-through.
• A good listener; comfortable receiving input from many sources and able to distill the salient points and action items.
• Use independent judgment and initiative in making sound decisions and in developing solutions to problems
• Independently prepare correspondence and memoranda in clear and concise manner
• Plan, organize and schedule priorities
• Accept and readily adapt to change, including changes in organizational/office structure, management, strategies, business processes and procedures, priorities, etc.
• Manage assigned special projects

Characteristics

 

• A Godly character able to articulate and communicate the passion and vision of Bible Media Group, LUMO and OneHope
• A Strong growing, personal relationship with Jesus Christ
• A proven team player
• Accepts direction and constructive criticism with a positive attitude
• Self-starter
• Hospitable and able to communicate warmth in all forms of communication.

Work Environment

While performing the duties of this job, the employee is frequently required to stand; walk and sit. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

This position may require travel both domestically and internationally. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work week/ hours of work:

Full-time

Ministry Associate Signature: ______________________          Date:  ______________

Manager Signature:                ______________________          Date:  ______________