Entry-Level Procurement Specialist / Contract Administrator

Job Description

Job Description

Location: Charlotte, NC - On-site (Office/Cubicle Setting), with potential for Hybrid Work
Educational Qualification: Not specified
Position Type: Contract (Monday–Friday, 8 hours/day, 40 hours/week; must be available to start within 2 weeks)

Must Have Skills:
- Basic understanding of procurement and purchasing processes.
- Knowledge of procurement lifecycle activities, including sourcing, bidding, and contract administration.
- Familiarity with RFQs, RFPs, and vendor solicitation processes.
- Ability to maintain accurate procurement records and contract documentation.
- Strong organizational skills and attention to detail.
- Good written and verbal communication skills.
- Ability to coordinate with internal stakeholders and external vendors.
- Basic understanding of procurement policies, compliance requirements, and purchasing procedures.
- Ability to manage multiple tasks and meet deadlines.

Desired Skills:
- Exposure to public-sector or government procurement processes.
- Familiarity with supplier research, vendor evaluation, and vendor relationship management.
- Basic knowledge of contract review, negotiation support, and contract execution.
- Understanding of procurement regulations and audit documentation requirements.
- Experience identifying cost-saving opportunities and improving purchasing workflows.
- Strong analytical, problem-solving, and customer service skills.
- Familiarity with procurement systems and purchasing best practices.

Job Responsibilities:
- Assist in coordinating procurement activities from initial request intake through contract execution.
- Support sourcing, competitive bidding, purchasing, and contract administration processes.
- Collaborate with internal departments to clarify purchasing requirements, specifications, budgets, and timelines.
- Research potential suppliers, evaluate vendor qualifications, and support vendor selection.
- Prepare and manage RFQs, RFPs, and other procurement solicitation documents.
- Review vendor proposals, analyze responses, and assist in preparing procurement recommendations.
- Support contract negotiations by gathering relevant information and preparing required documentation.
- Maintain accurate procurement records, contract files, and supporting documentation.
- Monitor vendor performance, address procurement-related issues, and escalate concerns when necessary.
- Ensure purchasing activities comply with organizational policies, legal requirements, and applicable regulations.
- Identify opportunities to improve procurement efficiency, streamline workflows, and reduce purchasing costs.
- Provide guidance and support to internal stakeholders regarding procurement procedures and best practices.
- Ensure procurement activities are completed accurately, efficiently, and within established deadlines.