Accounting Coordinator - Beauport Hospitality Group

Job Description
Beauport Hospitality Group is seeking a detail-oriented and motivated Accounting Coordinator. This is an excellent opportunity for a candidate looking to grow their career in a dynamic, fast-paced environment. The Accounting Coordinator provides crucial support across our portfolio of properties, working with the Controller on a wide range of accounting, bookkeeping, and payroll functions.

Essential Functions

• Manage day-to-day bookkeeping tasks within our accounting software platforms (M3 Accounting Core, QuickBooks), including processing accounts payable (AP) and accounts receivable (AR).
• Reconcile daily deposits, credit card transactions, and bank accounts, including daily restaurant sales and event payments, completing all appropriate reporting.
• Work closely with the Hospitality Operations, Events, and Restaurant management teams to ensure accurate posting and tracking of client deposits, payments, and daily revenue.
• Assist with month-end close processes, journal entries, and account reconciliations.
• Handle client and guest billing inquiries and credit card disputes efficiently and professionally.
• Maintain an organized and secure system for all financial files and records.
• Administration of bi-weekly payroll processing using our designated payroll system.
• Maintain the time clock system, including adding/removing employees, monitoring rates, and ensuring data accuracy.
• Serve as a point of contact for payroll-related questions and work with the payroll system provider to resolve any issues.
• Process manual checks as needed for terminations or adjustments.
• Uphold strict confidentiality with all payrolls, bookkeeping and employee information.
• Provide support for a variety of accounting projects and procedures as directed by the Controller.
• Complete additional responsibilities as assigned by Management.

Experience and Skills

• Proficiency in QuickBooks is required. Experience with other hospitality accounting software, such as M3 Accounting Core, and additional Accounting software is highly preferred.
• Minimum of 2-3 years of experience in an accounting, bookkeeping, or related role.
• Strong understanding of accounting principles, bookkeeping, and payroll processing.
• High proficiency in Microsoft Office Suite, particularly Excel.
• Familiarity with Point of Sale (POS) and Event Management systems.
• Exceptional attention to detail and accuracy.
• Proven ability to handle sensitive information with the utmost confidentiality.
• Excellent organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Experience in the hospitality, restaurant, or event industry is a plus.
• Experience with payroll systems (e.g., Paylocity) is preferred.
• Ability to work a flexible schedule, which may include weekends based on business needs.
• Must be a motivated, adaptable, and professional team player.
• Work is based primarily in an office setting but may require presence throughout the properties.

Job Benefits
Compensation: The pay range for this position is $25.00 - $30.00 per hour, commensurate with experience and the ability to effectively support multiple properties.

BENEFITS

• Access to Medical, Dental, Vision, FSA Accounts, and Life Insurance
• 401(k) with Company Match
• Paid Vacation, Holiday, and Sick Time
• Access to Beauport Hospitality Group Perks

The Beauport Hospitality Group is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender (including pregnancy), age, religion, disability, sexual orientation, veteran status, or any other status or characteristic protected by law.