Patient Care Coordinator (Lakeway, TX)

Patient Care Coordinator

Are you ready to be the heartbeat of our clinic and the ultimate guide on the journey to better hearing? As our Patient Care Coordinator, you'll be the friendly face that patients can rely on for a seamless experience from start to finish! You'll juggle everything from managing schedules and patient accounts to organizing exciting events that keep our community engaged. With your knack for creating an inviting atmosphere and your passion for exceptional service, you'll play a vital role in our clinic team, ensuring that every patient feels valued and heard. If you're ready to make a real impact while having fun in a dynamic environment, we want to meet you!

The Patient Care Coordinator (PCC) is the face of the clinic and the patient's guide throughout his or her journey to better hearing. This includes providing a professional and inviting front office experience, managing the clinic schedule and patient accounts, maintaining patient records, organizing special events, leading retention efforts and more. The PCC is an essential component of the Clinic Team and a steward of its resources.

JOB RESPONSIBILITIES

• Receive all patients into the clinic according to standards set forth by the company.
• Acknowledge patients when they arrive. Stand up to greet and offer assistance, coffee and refreshments.
• Answer phones promptly using standard greeting, listen empathetically and follow phone script.
• Place same-day follow-up calls to new patients scheduled and those who did not show or cancelled their appointments.
• Facilitate a concierge-level patient experience in the front office.
• Keep office neat, clean and current. Prepare coffee and refreshments every morning.
• Review charts for upcoming patient appointments using company checklist.
• Lead Morning Huddle on behalf of Clinic Team at the start of each day.
• Administer patient intake forms at check-in. Review and update PMS as needed.
• Participate as needed in patient education.
• Manage patient schedule on behalf of Clinic Team.
• Schedule and confirm all patient appointments. Enter appointment outcomes within twenty-four hours of completion. Use strategic scheduling to accommodate same- or next-day new patient appointments. Prep schedule in advance for daily Opportunities and Special Events.
• Manage patient accounts receivable, deposits and inventory for Clinic Team.
• Track all orders, sales and payments through patient management software. Adhere to purchasing and inventory guidelines. Maintain cash 'till' and make regular bank deposits. Reconcile all deposits daily and report weekly. Collect patient insurance information and request verification of benefits. Submit insurance billing requests. Monitor claim status for follow-up as needed. Comply with monthly Accounts Receivable and Inventory reporting requirements.
• Help build practice through patient contact, outreach and retention marketing.
• Always schedule follow-up appointments for patients seen in the clinic. Be familiar with your clinic/regional marketing event calendar. Place follow-up calls to patients included in remarketing outreach and campaign reports as received. Ensure accurate patient record classification via updates to required fields and additional research as needed. Prepare for and participate in special events.
• Maintain day-to-day operational procedures. Maintain office supplies and organization. Manage patient files per company standards. Adhere to HIPAA guidelines and protect patient privacy. Other duties/responsibilities as assigned

JOB REQUIREMENTS

Minimum Education, Certification and Experience Requirements

Education: High school diploma or GED

Experience: 1-2 years' experience in a customer service or retail position preferred

Knowledge / Technical Requirements

Proficient computer skills and preferred experience with Sycle, Pay Junction, Microsoft 365 programs, or similar systems. Industry familiarity encouraged

Competencies, Skills & Abilities

Excellent Customer Service skills Ability to manage all confidential information with complete discretion Ability to organize and multitask Problem solving skills Good communication and interpersonal skills required A strong desire to learn and positive outlook Ability to pass a basic computer assessment during in person interview

Working Conditions

Standard office conditions

Equipment Operation

Standard office equipment

Salary and Other Compensation

The hourly rate for this position is between $16.29 - $25.20 per hour. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. This position is eligible for commissions based upon performance results. There is no guarantee of payout.

Benefits

The following benefits for this position, subject to applicable eligibility requirements, include medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, short-term disability insurance, long-term disability insurance, employee assistance program, hearing aid benefits, PTO, paid sick and safe time, and 6 paid holidays annually.