Corporate Office Facilities Assistant

divh2Job Title: Corporate Office Facilities Assistant/h2pReady to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 150+ country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited!/ppstrongPosition Overview/strong/ppAs the Corporate Office Facilities Assistant, you will help ensure the smooth, day-to-day operations of our headquarters by managing administrative tasks, providing exceptional front desk service, overseeing facility functions, and coordinating mailroom activities. Success in this fast-paced role requires strong organizational, communication, and multitasking skills, along with a flexible, can-do attitude. Youll report to the Facilities Manager, work closely with the Sr. Director of People Strategy, and collaborate across departments. This role provides a strong foundation for personal and professional growth, offering exposure to cross-functional teams and insight into the inner workings of a corporate environment. We take pride in our warm, inclusive, and energetic office culturewith team events, milestone celebrations, and initiatives that keep our workplace connected and engaging./ppstrongKey Responsibilities/strong/ppstrongFront Desk Duties Administrative Support/strong/pulliServe as the first point of contact for visitors, clients, and employees./liliGreet guests warmly, answer and route phone calls, and assist with general inquiries in a professional and friendly manner./liliProvide general administrative assistance including data entry, document preparation, and scheduling support./liliMonitor and order office and breakroom supplies; manage inventory and vendor relationships./liliSupport HR with new hire onboarding and welcome coordination./liliParticipate in the Culture Squad, helping plan and execute internal events, holiday celebrations, and team-building activities./li/ulpstrongFacilities Management/strong/pulliOversee the day-to-day operations of corporate facilities, including office spaces, conference rooms, and common areas./liliCoordinate with building management and external vendors to address maintenance needs and repairs./liliEnsure compliance with health and safety regulations and implement best practices to maintain a safe and orderly environment./li/ulpstrongMailroom Coordination/strong/pulliManage incoming and outgoing mail, packages, and deliveries./liliSort and distribute mail promptly to appropriate departments or individuals./liliMaintain tracking logs and records for all shipments and deliveries./li/ulpstrongQualifications/strong/pulliHigh school diploma or GED required./liliDegree in Business Administration, Facility Management, or a related field preferred./lili2+ years of experience in a corporate office or facilities coordination role preferred./liliExcellent organizational and time management skills with strong attention to detail./liliExceptional communication skillsboth written and verbal./liliProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) strongly preferred./liliAbility to lift up to 20 lbs and perform light physical tasks related to office upkeep./li/ulpInvited is an Equal Employment Opportunity Employer/ppThe job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club./p/div