HR Assistant

Job Description

Job Description

Position Summary

RJ's Construction Supply is seeking a detail-oriented and organized Human Resources Assistant to support the Human Resources department with payroll administration, employee benefits, and Department of Transportation (DOT) compliance. This position plays a critical role in ensuring employees are paid accurately and on time, benefits are administered efficiently, and commercial drivers remain compliant with federal and state regulations.

Essential Duties & Responsibilities

Payroll Administration

• Assist with processing bi-weekly payroll through Paylocity.
• Review employee timecards for accuracy, missed punches, overtime, meal period compliance, and scheduling discrepancies.
• Coordinate payroll corrections with managers and employees.
• Process new hire, termination, and status change information.
• Maintain payroll records and employee files.
• Assist employees with payroll-related questions.
• Prepare payroll reports and assist with audits.

Benefits Administration

• Coordinate employee benefit enrollments, changes, and terminations.
• Serve as the primary point of contact for employee benefit questions.
• Assist with annual Open Enrollment.
• Reconcile benefit invoices and ensure accurate payroll deductions.
• Coordinate with insurance brokers and benefit providers.
• Process COBRA notifications and qualifying life events.
• Maintain benefit records and confidential employee information.

Human Resources Support

• Assist with onboarding and new hire orientation.
• Maintain employee personnel files in compliance with company policies and legal requirements.
• Prepare employment verification requests.
• Assist with employee leave administration and HR documentation.
• Assist with HR projects, policy updates, and employee communications.
• Maintain strict confidentiality of employee information.
• Perform other duties as assigned.

DOT Compliance

• Maintain DOT driver qualification files in accordance with FMCSA regulations.
• Monitor expiration dates for:
• Commercial Driver's Licenses (CDLs)
• Medical Examiner Certificates
• Annual Motor Vehicle Records (MVRs)
• Driver Qualification documents
• Schedule drug/alcohol testing.
• Coordinate pre-employment, random, post-accident, reasonable suspicion, and return-to-duty drug testing.
• Ensure compliance with FMCSA Drug & Alcohol Clearinghouse requirements.
• Maintain accurate DOT compliance records and prepare documentation for audits.
• Notify managers and drivers of upcoming compliance deadlines.

Qualifications

• Minimum of 2 years of Human Resources or Payroll experience.
• Bilingual in Spanish required.
• Experience administering employee benefits preferred.
• Experience with Paylocity required.
• Strong knowledge of Microsoft Office (Excel, Outlook, Word).
• High level of professionalism and discretion when handling confidential information.

Preferred Qualifications

• Knowledge of California labor laws.
• Familiarity with FMCSA regulations and DOT compliance.
• SHRM-CP, PHR, or payroll certification is a plus.