Medical Education Coordinator Physical Medicine and Rehabilitation

Department:

02320 GCMG AMS GME - Physiatry (Physical Medicine and Rehabilitation)

Status:

Full time

Benefits Eligible:

Yes

Hou rs Per Week:

40

Schedule Details/Additional Information:

This role will support medical education in the Department of Physical Medicine and Rehabilitation including but not limited to the Spinal Cord Injury Medicine Fellowship Program the Brain Injury Medicine Fellowship Program the Physical Medicine and Rehabilitation Residency Program and the planned forthcoming Pediatric Rehabilitation Medicine Fellowship Program

Pay Range:

$26.55 - $39.85

Major Responsibilities:

• Serves as an acknowledged and trusted medical education program resource. Tracks the progress of individuals and programs to ensure professional rotational competency and/or accreditation standards and requirements are met. Provides information support and problem-solving on a wide range of medical education training and program issues.
• Prepares coordinates and disseminates schedules in consultation with the program leader as needed to meet the educational and/or accreditation requirements of the program. Updates changes and ensures services are covered appropriately in regards to schedules.
• Reviews and revises rotation curriculum and/or materials as well as ensures the program meets the accreditation requirements and maximizes the educational and learner experience. If working with the Residents provides information on curriculum selection and revises the schedule per Accreditation Councils requirements.
• Aids in the development and auditing of program materials and/or courses program marketing materials forms reports etc. Formats data creates reports summarizes results and presents at program internal meetings. Arranges meetings and prepares and distributes meeting summaries. Reviews program expenses and provides information as necessary for budget planning.
• Coordinates and participates in the recruitment evaluation and/or selection process for the medical education program. Reviews national trends and benchmarks for matching candidates to programs in order to recommend selection criteria to program leaders for evaluating successful matches for Aurora programs.
• Assists in communicating with external agencies such as but not inclusive of Accreditation Council from Graduate Medical Education (ACGME) Accreditation Council of Continuing Medical Education (ACCME) Liaison Committee on Medical Education (LCME) National Resident Matching Program (NRMP) Electronic Residency Application Service (ERAS) American Specialty Boards American Medical Association (AMA) Wisconsin Medical Examining Board Wisconsin Medical Society (WMS) US Drug Enforcement Administration (DEA)American Psychological Association (APA) Commission on Accreditation APA Office of CE Sponsorship Approval Association of Psychology Postdoctoral and Internship Centers (APPIC) National Matching Services (NMS) National Board for Certified Counselors (NBCC) and program specific organizations. Reports data and information to ensure compliance with agency standards. Monitors agency websites and receives communication regarding changes to procedures or compliance requirements.
• Helps the program leader in preparing required documentation and in completing accreditation self-study and site visits as well as internal program reviews and other required documentation for implementation of the current and future accreditation standards such as the Next Accreditation System (NAS).
• Monitors compliance with all applicable requirements and actions for regaining compliance. Aids in the development of new processes and policies to improve efficiencies and compliance.
• Maintains files ensuring compliance with all applicable policies confidentiality licensure liability insurance curriculum evaluations contracts and/or application documentation. Tracks and supports individuals completion of required courses/credits and provides documentation of training.
• Processes and maintains program evaluations and may work with leaders to identify any issues and identify areas of improvement. Creates reports and correspondence and disseminates as appropriate.

Licensure Registration and/or Certification Required:

• None Required.

Education Required:

• Bachelors Degree in Business or related field or
• Bachelors Degree in Education or related field or
• Bachelors Degree in Health Care Administration or related field.

Experience Required:

• Typically requires 3 years of experience in program coordination and providing administrative support within a healthcare or educational environment.

Knowledge Skills & Abilities Required:

• Knowledge and ability to plan for and manage the program coordination and administrative activities of a training program through application of prescribed standards policies and procedures as it relates to accreditation standards such as ECFMG ERAS NRMP.
• Knowledge of the due process and remediation process of ACGME if working with residents and/or fellows.
• Knowledge of medico-legal issues employment visas and state/federal regulations that impact the program.
• Excellent communication (oral and written) and interpersonal skills. Must have the ability to establish and maintain effective working relationships and the ability to work with a large and culturally diverse population of students residents fellows faculty and external physicians.
• Excellent organization prioritization and reading comprehension skills.
• Excellent analytical skills with a high attention to detail.
• Proficient computer skills including experience in using computer applications and physician scheduling software.
• Ability to gain comprehensive knowledge of terminology principles and methods utilized in training programs.
• Ability to monitor program expenses and advise the program director.

Physical Requirements and Working Conditions:

• Exposed to a normal office environment.
• Must be able to sit stand and walk for prolonged periods of time in order to complete required word processing filing photocopying distribution of materials and other related functions.
• Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs competitive compensation generous retirement offerings programs that invest in your career development and so much more so you can live fully at and away from work including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications skills relevant experience and/or training

• Premium pay such as shift on call and more based on a teammates job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical dental vision life andShort- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g. full-time part-time per diem temporary etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Required Experience:

IC