Museum Collections Specialist

Looking to join our team? Here’s what we’re looking for! Ready to help preserve one of the most unique collections of racing history in the country? Are you the kind of person who notices every detail and takes pride in maintaining accurate, organized records? Ready to combine your passion for motorsports history with the hands‑on care of valuable automotive artifacts? If this sounds like you, keep reading! We believe strongly in our company values and live them out each day! We work together as One Team across all departments, Choose Positivity in everything we do, put People First, encourage speaking up because You Have a Voice, and above all else we are Driven to Succeed. If you can embrace these values and they align with how you work, then we’d love to chat with you! Job overview The Collections Specialist is responsible for the accurate documentation, cataloging, and management of racing cars and related artifacts as they are acquired by the Museum. This role involves receiving new artifacts and maintaining a detailed record of each item. They also ensure proper storage and preservation while supporting the Museum’s mission to preserve and present its collection to the public. The Collections Specialist works closely with the Curator and Restoration Team to maintain the integrity and historical significance of the collection. Here are the specifics: Receive and document new acquisitions, including racing cars, engines, parts, memorabilia, and other related artifacts. Assign unique accession numbers to each item and accurately record detailed information, such as provenance, condition, dimensions, and historical significance, in the Museum's collection management system. Photograph and/or scan artifacts to create visual records for documentation purposes. Enter and maintain accurate and up‑to‑date records in the Museum’s database, ensuring all relevant information is captured and accessible. Assist in developing and maintaining a comprehensive and searchable digital catalog of the Museum’s collection. Regularly review and update records as new information or research becomes available. Prepare detailed condition reports to support conservation and restoration planning. Collaborate with Curators, Restoration Technicians, and Conservators to ensure that the accessioning process aligns with the Museum’s preservation and exhibition goals. Communicate with donors, sellers, or lending institutions to gather essential information and documentation regarding new acquisitions. Support curatorial research by providing accurate and comprehensive information on the collection. Assist in the proper storage and handling of artifacts to ensure their preservation, following best practices for museum collections. Adhere to the Museum’s policies and procedures for accessioning, documentation, and collections management. Participate in regular audits of the collection to ensure that all items are accurately accounted for. Maintain regular, reliable, and punctual attendance. Adhere to all company policies, procedures, and safety protocols. Take ownership of assigned responsibilities and follow through on commitments. Embrace and live out Speedway Motors core values. Adapt to changing priorities and demonstrate flexibility in a dynamic work setting. Seek opportunities for continuous improvement and professional growth. Perform other duties as assigned. This posting will close Friday, July 24th at 5:00pm CDT. We’ll take care of you – here's how! We put our employees first, and care about your well‑being and personal life. From a competitive benefits package and 401k plan to growth opportunities, we have your best interest in mind, always. Comprehensive Health, Dental and Vision Insurance Retirement Plan with Company Match Paid Time Off Paid Holidays Continuing Education Reimbursement Wellness Program and Healthy Living Reimbursement Discount on Speedway Motors Product, Rent Discount for all Speedway Properties, and Referral Bonuses Growth Opportunities Paid Parental Leave Opportunity to utilize your strengths and be creative Work Environment Occasionally lift and carry Frequent walking and standing and occasional sitting Frequent bending/reaching, twisting, kneeling, squatting Occasional work above shoulder level Must be able to constantly pinch, grasp, fine manipulation with fingers to utilize computer and assist in relocation of displays/artifacts Environmentally controlled work area but may include working outdoors and occasionally work with chemicals, moving mechanical parts, dust and/or grease What you’ll need to succeed in this position: High school diploma or GED required; must be at least 18 years of age. Preferred Experience: Two or more years of experience in museum collections management, cataloging, archives, or a related field. Experience working with historic vehicles, automotive artifacts, or similar collections. Proficiency with collections management software, database systems, and digital recordkeeping practices preferred. Strong organizational skills with exceptional attention to detail and accuracy. Knowledge of museum best practices related to accessioning, cataloging, inventory management, and artifact preservation. Excellent written, verbal, and interpersonal communication skills. Ability to work collaboratively with a diverse team while also managing projects independently. Familiarity with the history of motorsports, historic automobiles, and automotive technology is a plus. Ability to safely handle, move, and care for collection items using appropriate preservation and storage techniques. If this sounds like you, we would love for you to join our Speedway Team! Please include your resume and cover letter to help us get to know you better. About the Museum of American Speed: The Museum of American Speed is a world‑class automotive history museum founded by Speedway Motors. Our mission is to preserve, celebrate, and share the stories of American automotive innovation, racing, and engineering. With thousands of artifacts, rotating exhibits, and one‑of‑a‑kind collections, the museum attracts visitors from around the world. Our team is passionate about creating a welcoming, engaging experience for every guest while honoring the legacy and culture that make this museum truly special. #J-18808-Ljbffr