WAREHOUSE LEAD

Warehouse Lead

Bay Area, CA

Overview

Salary Range $25.50 - $27.50 Hourly Position Type Full Time

Description

Position Summary:

The Warehouse Lead plays a critical role in overseeing daily warehouse and package center operations while ensuring the safe, accurate, and efficient receipt, movement, staging, and distribution of mail and packages. In addition to performing hands-on warehouse duties, this position supports the Program Manager or Supervisor in organizing, prioritizing, and coordinating workflow, staffing coverage, and operational priorities across warehouse functions.

This role serves as a point of contact during assigned shifts, assisting with task delegation, issue resolution, quality control, and adherence to safety, security, and compliance standards. The Warehouse Lead monitors inventory accuracy, equipment use, shipment processing, and vendor coordination while modeling strong leadership, accountability, and teamwork. The position requires forklift certification, sound judgment, attention to detail, physical stamina, and the ability to balance operational oversight with active warehouse support in a fast-paced environment

Essential duties include, but not limited to:

• Support the Program Manager in organizing, prioritizing, and coordinating daily warehouse operations, workload distribution, and staffing coverage.
• Lead by example in safely receiving, moving, staging, and distributing incoming and outgoing mail, packages, pallets, and materials.
• Safely operate forklifts and warehouse equipment to load, unload, move, and store materials in compliance with OSHA, safety, and company procedures
• Maintain active forklift certification and enforce adherence to safety, security, and operational protocols across warehouse activities.
• Inspect, verify, and document incoming shipments to ensure accuracy against purchase orders, delivery schedules, and internal system records.
• Monitor workflow efficiency and package flow, identifying delays, errors, or operational risks and escalating concerns as needed.
• Assist with task assignments, workflow coordination, and real-time problem-solving to ensure timely processing and distribution of materials.
• Serve as the on-site point of contact in the supervisor's absence, addressing routine escalations, questions, and service issues.
• Identify, inspect, and ensure proper handling of fragile items, refrigerated medications, food, hazardous materials, and other specialized shipments.
• Reject, process, or escalate damaged, tampered, misaddressed, or non-compliant packages in accordance with established company protocols.
• Operate, monitor, and troubleshoot warehouse equipment and conveyor systems, ensuring safe and efficient material movement.
• Sort, organize, and stage packages by delivery route, priority, and department, flagging business-critical shipments for immediate attention.
• Research unidentified, misrouted, or unclaimed packages and maintain accurate inventory, shipment, and transfer records using designated systems.
• Pack, label, and prepare outgoing shipments while coordinating with couriers and vendors to ensure accurate and timely dispatch.
• Track and manage inventory levels for shipping supplies, warehouse materials, IT equipment, and stock; report shortages or discrepancies.
• Liaise with carriers, vendors, and internal departments to resolve delivery issues and maintain service and performance standards.
• Conduct spot checks, audits, and quality reviews to ensure inventory accuracy, process compliance, and operational consistency.
• Maintain cleanliness, organization, and safety across warehouse, dock, and staging areas while reinforcing housekeeping standards.
• Assist with equipment moves, office relocations, warehouse projects, and special operational initiatives as assigned.
• Support basic maintenance, troubleshooting, and coordination tasks to ensure smooth day-to-day warehouse operations.
• Model professionalism, accountability, teamwork, and strong customer service when interacting with staff, vendors, and internal stakeholders.

Qualifications

• Proficiency with shipping logistics software, Microsoft Office Suite including, Access, Outlook, Word, PowerPoint & Excel.
• Experience in shipping, receiving, logistics, or inventory management, ideally in a corporate or office setting.
• Strong attention to detail with the ability to maintain accurate records.
• Strong organizational and analytical skills; problem solving ability.
• Basic knowledge of standard janitorial duties, cleaning techniques, products and equipment preferred.
• Ability to multitask in a fast-paced work environment.
• Ability to troubleshoot common maintenance issues and coordinate specialized services when necessary.
• Ability to work in a team-oriented environment, maintain a positive attitude at all times, and be able to assist the team/department to complete goals.
• Ability to react quickly and appropriately under pressure in emergency situations with a cool head and professionalism.
• A strong commitment to delivering exceptional customer service and enhancing customer experience.

Job Requirements:

• Regular attendance and/or physical presence at the job site.
• Must be 18 years of age.
• Must possess and maintain a valid CA Driver's License and clean MVR
• High school diploma/GED required OR equivalent work experience in lieu of.
• Must be able to read, write, and speak English sufficiently to communicate clearly with employees, visitors, delivery partners, supervisors, and coworkers, and to accurately complete system-based documentation and follow written procedures.
• Must be able to operate hand tools appropriate to the application.
• Ability to move, lift, carry, pull, or push heavy objects or materials.
• Lift up to 25 pounds unassisted.
• Extensive use of hands, reaching over and bending.
• Ability to stand for long periods, bend, stoop, kneel, and perform repetitive tasks.
• Work in varying temperature environments (internal and external parts of the building).

PLEASE NOTE: Due to the cyclical nature of the industry, team members are required to work varying shifts and schedules, including nights, weekends, and holidays, which reflect the Company's operating requirements. This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. Changes may be made with or without prior notice. Service By Medallion ("the Company") is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Service By Medallion is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Service By Medallion are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Service By Medallion will not tolerate discrimination or harassment based on any of these characteristics.

Positions at certain sites, may be required to show proof of being fully vaccinated against COVID-19 upon commencing employment.