Accounts Payable Specialist

Job Title: Accounts Payable Specialist Location: Woodland, CA (ON-SITE) Overview This role offers an experienced Accounts Payable Specialist the opportunity to manage the full end‑to‑end payables process in a fast‑moving, systems‑driven environment. You will ensure timely and accurate payment processing, maintain strong vendor relationships, and support broader accounting operations, including month‑end close and financial reporting activities. Responsibilities Oversee the full lifecycle of accounts payable activities from invoice intake through final payment. Review, code, and enter invoices, ensuring proper documentation and validated approvals prior to processing. Execute payments using multiple methods, including electronic payments and checks, while managing a steady volume of transactions across a diverse vendor base. Serve as a primary point of contact for vendor inquiries, promptly resolving discrepancies, payment questions, and issues related to invoices or purchase orders. Maintain accurate and up‑to‑date vendor records, including payment terms, contact information, and banking details. Ensure adherence to established internal controls, approval workflows, and payment timelines to support compliance and operational efficiency. Perform regular reconciliations of vendor balances and accounts payable activity to ensure accuracy and completeness. Assist in maintaining accurate subledger balances and supporting account tie‑outs between the accounts payable subledger and the general ledger. Contribute to monthly close activities by preparing analyses, reconciliations, and reports related to accounts payable. Partner with accounting leadership and cross‑functional teams on various tasks and support needs during close cycles and other accounting initiatives. Support three‑way matching of purchase orders, receipts, and invoices to ensure proper authorization and accurate payment. Assist with financial reporting by providing accounts payable data, schedules, and supporting documentation as needed. Essential Skills 3+ years of experience handling accounts payable in a fast‑paced environment. Hands‑on experience managing the full accounts payable cycle from invoice intake to final payment. Proficiency working within an ERP system, with SAP or comparable platforms strongly preferred. Strong understanding of accounting principles and how accounts payable integrates with the general ledger. Experience supporting reconciliations and financial close activities, including month‑end processes. Demonstrated ability to perform three‑way matching of purchase orders, receipts, and invoices. Proficiency with Microsoft Excel for data analysis, reconciliations, and reporting. Experience with invoice processing, invoicing workflows, and purchase order‑related activities. Ability to maintain accurate vendor records and manage vendor relationships professionally. Strong attention to detail, organizational skills, and the ability to handle a steady volume of transactions. Effective communication skills for interacting with vendors and internal stakeholders. Commitment to following internal controls, approval workflows, and established policies. Additional Skills & Qualifications Experience working in a structured, systems‑driven accounting environment. Background in general ledger accounting and financial reporting support. Exposure to food, beverage, or manufacturing industries is beneficial but not required. Ability to collaborate cross‑functionally with operations, procurement, and other internal teams. Comfort working in a growing mid‑sized organization where employees have visibility and impact. Interest in contributing to a mission‑driven organization focused on product quality and consumer education. Capability to manage multiple priorities and deadlines in a fast‑paced setting. Strong problem‑solving skills for resolving invoice and payment discrepancies. Work Environment The position is based in a structured, systems‑driven office environment that relies on ERP technology such as SAP and Microsoft Excel to manage accounts payable and related accounting processes. Job Type & Location Contract to Hire, based out of Woodland, CA. Pay And Benefits Pay range: $28.00 – $32.00/hr. Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) retirement plan – pre‑tax and Roth post‑tax contributions Life Insurance (voluntary life & AD&D for employee and dependents) Short and long‑term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, vacation or sick leave) Equal Opportunity Statement The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. Reasonable Accommodation If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io . #J-18808-Ljbffr