Purchasing Agent

Description Highly responsible technical work involved in procurement, contracts and solicitations: IFB/RFP/RFQ. Performs related work as required. Description Highly responsible technical work involved in procurement, contracts and solicitations: IFB/RFP/RFQ. Performs related work as required. This position involves responsibility for assisting in the managing and directing of the City’s centralized purchasing function for procurement of all goods and services, in accordance with applicable Federal, State, County and City statutes, the City Charter, and any other applicable policies, rules and regulations. Must exercise considerable initiative and independent judgment and must work effectively with appointed officials, directors, co-workers, vendors, outside contractors, and the general public. Work is performed under the general supervision of the Purchasing Director. Essential Job Functions Prepares and coordinates bid requests for the purchase of goods, services and equipment including construction related projects; Administers solicitations; coordinates advertisement; addenda, bid openings and filing of bid documents; Maintains procurement records, including bid documents and contracts; Procures materials, supplies, capital equipment and contract services according to established practices of cost control and quality; Assists with procuring professional services in accordance with the Competitive Consultants Negotiation (CCNA); Consults with user department concerning current and future purchasing and contracting needs, and procurement strategies; Supervises bid openings, checks references and verifies all required documentation is submitted including insurance and bonding of vendors, and coordinates evaluation committees; Analyzes bids and proposals and submits results to the Purchasing Director; Ensures that all Federal, State, County and City requirements and any other policies, rules and regulations applicable to the procurement process are followed; Supervises the performance of the Purchasing Department staff; Perform supervisory functions of the Purchasing Department as needed; Participate in ongoing professional development opportunities including attendance at Purchasing Co-Operative Group meetings, industry seminars and training. Minimum Requirements Bachelor’s degree in Public Administration, Business Administration, or a closely-related field plus a minimum of three (3) years of procurement or contract related experience, preferably with at least one (1) year in a municipal, state, or county government; Associate’s degree in Public Administration, Business Administration, or a closely-related field plus a minimum of five (5) years of procurement or contract related experience, preferably with at least one (1) year in a municipal, state, or county government. Skills Comprehensive knowledge of market trends and conditions, new products, and public purchasing practices; Comprehensive knowledge of Federal, State and local laws governing public purchasing; Considerable knowledge of contract negotiation strategies and techniques; Knowledge of online and ERP systems; Ability to draft clear, concise Invitations to Bid, Requests for Proposals, scope of work and bid forms and contracts; Ability to gather, analyze, interpret, summarize and present complex data in a logical format; Ability to plan, organize, review and evaluate work of Purchasing staff performing varied procurement functions, if needed; Ability to express ideas and information clearly and concisely, verbally and in writing, to groups and individuals; Ability to establish and maintain effective working relationships with City officials, co-workers, vendors, and the general public; Ability to exercise initiative in performing procurement activities and to identify efficient and effective methods of procuring services and commodities; Ability to exercise good judgment and make independent decisions related to procurement procedures and other issues related to the Purchasing Department; Ability to maintain a high level of professional integrity and ethical conduct; Ability to perform successfully under tight project timelines. Benefits City Of North Miami Benefits Page Healthcare Group Health/Dental/Vision Insurance: HMO and dependent coverage is available Life Insurance: One times employee’s gross annual salary. Dependent coverage is available. Disability Insurance: Optional coverage available Flexible Spending Accounts/ Dependent Care Savings Accounts Employee Assistance Program (EAP) Wellness Events and Fitness Classes On-The-Job Injury Benefits: Worker's Compensation and Supplemental Pay Benefits, when applicable Retirement Pension: (General Employees) Mandatory participation. Defined benefit plan/Florida Retirement System (FRS) Pension: (Sworn Police Personnel) Mandatory participation. Defined benefit plan/Florida Retirement System (FRS) Deferred Compensation: Optional employee contribution to IRA, and 457 Deferred Compensation Plans offered through Mission Square and Corbridge Financial. Work-Life Balance Vacation: Two weeks per year; after five years, three weeks; after fifteen years, four weeks. Accumulation starts on date of hire. There is a six-month waiting period for using vacation time. Holidays: Paid holidays, employee’s birthday, and two Floating/Personal Holidays Sick Leave: Ten days per year; after three years, 11 days; after five years, 12 days. Accumulation starts on date of hire. There is a three-month waiting period for using sick time. Additional Benefits Student Loan Forgiveness: The U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) Program may forgive your student loan balance after making 120 qualifying payments while working full-time with a governmental agency. For additional information please visitFederal Student Aid. Tuition Reimbursement Employee Assistance Trust Fund: A trust fund set up by the City of North Miami to assist employees who are faces with unforeseen emergencies. Participation is on a volunteer basis. Reduced pricing for Transit and Tri-Rail Passes Legal benefits coverage available -LegalShield Pet Insurance available -Nationwide Pet Insurance Free City Library Card Merit Increase: Full time employees are eligible for an annual merit increase. Salary: Paid on a weekly basis for the previous work week Direct Deposit Benefit Documents 2025 Employee Benefits Guide (PDF) #J-18808-Ljbffr City of North Miami