Bookkeeper

Job Description

Job Description

JOIN NAVALIMPIANTI usa:

Navalimpianti USA, Inc. (Navim US) was established in South Florida in 1993 as the U.S. branch for Navalimpianti and Tecnimpianti Italy, specifically to support the growing cruise industry. Now located in Fort Lauderdale and staffed by over 30 highly qualified personnel, Navim US has become a vital force within the Navim Group.

Navim US celebrated its 30th anniversary in October 2023. In its modern offices and innovative workshop, Navim US is recognized as a leader in the service and maintenance of lifesaving appliances. Its prime location in South Florida and local expertise allow it to service up to 80 cruise ships annually, covering about 75% of the cruise market.

NOW HIRING A BOOKKEEPER:

Join us as a Bookkeeper and help support the Finance Department by performing day-to-day accounting activities related to accounts payable, accounts receivable, vendor management, payment processing, and general bookkeeping. We're hiring at our Ft. Lauderdale location and are looking for candidates who have strong attention to detail, time-management, problem solving, and follow-up capabilities.

In this role, you will accurately process and reconcile financial transactions, maintaining vendor records and supporting documentation, resolving account discrepancies, and ensuring accounting information is complete, accurate, and properly recorded in SAP Business One (SAP B1). You will work with vendors and internal departments to support timely and accurate financial operations.

If you are detail-oriented, resourceful, and ready to grow your expertise in a fast-paced, collaborative environment, we would love to hear from you.

WHY JOIN OUR TEAM?

• Competitive compensation

• Full-time position

• Health plans (Medical, Vision, Dental, Life Insurance, Short/Long-Term Disability, Gap Insurance, FSA)

• 401(k) & Roth with 100% Company match up to 4%

  • Annual Profit Sharing & Cash Balance benefits

• Paid Vacation, Sick Leave, and Holidays

• Inclusive Culture

What will I do?

Accounts Payable & Invoice Processing

• Receive, review, and process vendor invoices, credit notes, and related accounting documents in SAP B1, including invoices with and without purchase orders for materials, consumables, tools, labor, travel, insurance, shipping, and other operating expenses.

• Verify that required approvals and supporting documentation are complete and properly maintained before processing invoices.

• Perform three-way matching of purchase orders, goods receipt purchase orders (GRPOs), and vendor invoices to verify quantities, pricing, and supporting documentation; research and resolve discrepancies with vendors and internal departments.

• Review accounting transactions for accuracy, appropriate account coding, and completeness.

• Monitor open items and outstanding tasks in SAP B1 and coordinate with responsible parties to facilitate timely resolution and closure.

Vendor Management & Reconciliation

• Communicate with vendors regarding invoices, payments, account balances, discrepancies, and other account-related matters.

• Reconcile vendor accounts monthly; research outstanding or incorrect balances and coordinate resolution of discrepancies and open items.

• Manage vendor setup and maintenance, including collecting and verifying required documentation, creating vendor Business Partners in SAP B1, and maintaining accurate and current vendor records.

• Obtain updated W-9 forms and other required vendor documentation annually and as needed.

• Ensure labor vendors provide required agreements, Certificates of Insurance (COIs), and other requested documentation, and maintain records in accordance with company procedures.

Accounts Receivable & Payment Support

• Record and apply customer payments received through bank transactions to the appropriate customer accounts.

• Prepare and process customer invoices for parts-only/box sales and ensure transactions are accurately recorded.

• Provide backup support for bank payment processing and related accounting activities when needed.

Records & General Support

• Maintain complete, accurate, organized, and confidential financial, vendor, customer, and payment records and documentation.

• Provide backup administrative and basic office support when needed, including assisting with routine office coverage and supplies.

• Perform other accounting, bookkeeping, and administrative duties as assigned.

Position requirements:

Position level and responsibilities commensurate with experience:

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Two (2) or more years of bookkeeping, accounts payable, accounts receivable, or related accounting experience preferred.
• Experience working with an ERP or accounting system required; SAP Business One experience preferred.
• An equivalent combination of education and relevant experience may be considered.

 

Sound like the right place for you? Apply now to join our growing team!