Office Administrator

Job Title: Office Administrator Location: Tallahassee, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 62703 Laboratory Animal Resources within the Office of Research seeks to fill the Office Administrator position. Responsibilities The Office Administrator manages the daily operations of the Laboratory Animal Resources (LAR) front office, serving as the primary point of contact for visitors, researchers, and staff while ensuring a welcoming, service-oriented environment that reflects the service standards of the LAR mission. Administrative Operations Evaluates office needs related to equipment, workflow, and materials; recommends improvements and develops procedures that support efficient operations; independently resolves routine inquiries by interpreting departmental and University policies. Provides direct administrative support to the LAR Director, including correspondence, data compilation, reporting, and calendar management; may offer similar support to other LAR administrative and professional staff. Plans and Executes Unit-wide Events Plans and executes Unit-wide events such as team-building activities, professional development sessions, and the triennial AAALAC reaccreditation site visit. Manages departmental receiving and delivery functions; tracks service requests with IT, Facilities, and Custodial Services. The position may supervise a student Office Assistant as assigned. Purchasing & Travel Responsible for non-animal purchases through SpearMart and OMNI; serves as T-card and P-card proxy; manages the logistics of all department travel. Human Resources Support Responsible for job openings, including scheduling candidate interviews, providing information to the OVPR HR Rep for processing, and assisting candidates with onboarding. Serves as the Time and Leave Representative, ensuring accurate and timely reporting across employee groups, and manages the departmental leave calendar and electronic workflow. Compliance, Security & Research Support Serves as the primary administrator for the LAR animal census and reconciliation system; processes animal orders; prepares cage cards; maintains essential databases used for regulatory reporting and accreditation. Serves as departmental Security Representative for all LAR vivaria, managing personnel access, verifying required training and compliance, and ensuring adherence to security protocols. Additional responsibilities include providing administrative and technical support for ACUC activities. Communications & Web Content Reviews LAR and ACUC webpages to ensure material is current and accurate; develops materials for events and training registration; maintains LAR listservs. Qualifications High School diploma or equivalency and four years appropriate experience or a combination of post high school education and experience equal to four years. Preferred Qualifications Previous administrative work Other Information Hiring range is anticipated to be the low to mid 40’s, commensurate with education and experience. Contact Info Cassidy Cooksey at View email address on click.appcast.io University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. Considerations This is an USPS (University Support Personnel System) position. This position is being readvertised. Previous applicants need not reapply. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer. #J-18808-Ljbffr Florida State University