Network Capacity Project Coordinator

Job Description

Job Description

ABOUT CITY HARVEST:

City Harvest is New York’s first and largest food rescue organization and a fast-paced, high-performing nonprofit dedicated to helping feed millions of New Yorkers who struggle to put meals on their tables. During our more than 40 years serving New Yorkers in need, we have rescued more than one billion pounds of fresh, nutritious food and delivered it free of charge to hundreds of food pantries, soup kitchens, community partners, and our own Mobile Markets across the five boroughs. This year, we will rescue and distribute more than 77 million pounds of nutritious food to our neighbors in need. City Harvest works alongside our community partners to boost community capacity, expand nutrition education, and strengthen local food systems. Since our founding in 1982, City Harvest has always been there to feed our city one day, one meal, and one New Yorker at a time while fostering a culture of collaboration, innovation, accountability, and excellence to maximize our impact across New York City.

Job Overview:

The Network Capacity Project Coordinator will contribute to the overall organizational goal of strategically and thoughtfully distributing more than 90 million pounds of food across the agency network based on community need and agency capacity. The Network Capacity Project Coordinator is responsible for supporting the Network Capacity Team’s capacity building initiatives through administrative support such as administering and awarding community grants, providing event support for in-person and virtual network convenings, drafting and issuing network-wide communications, building and issuing surveys, conducting network research, and reporting on network need to inform programmatic areas in support of our network’s growth.

This role will work closely with Network Capacity and Engagement team members and stakeholders, including emergency food providers for non-profit programs, to coordinate tasks, manage resources, and track progress. The Network Capacity Project Coordinator will oversee the day-to-day operations of annual and ad-hoc departmental projects - ensuring they are completed on time, within budget, and to the highest quality standards.

The Network Capacity Project Coordinator will report to the Senior Network Capacity Manager.

Roles and Responsibilities:

1. Project & Operations Support

• Support day-to-day operations and departmental projects.
• Track progress, flag issues, and help keep work on schedule.
• Coordinate with internal teams to support shared goals.
• Assist with scheduling, communications, and administrative tasks.
• Help prepare reports, presentations, and basic financial tracking.
• Help ensure systems and information are up to date and organized.

2. Program & Grant Support

• Support the coordination and management of programs and grant initiatives.
• Serve as a point of contact for partners and provide basic support.
• Help track applications, documents, and program outcomes.
• Assist with reporting and program documentation.

3. Allocation & Distribution Support

• Support product allocation and distribution across partner organizations.
• Maintain accurate partner and customer data to inform allocation decisions.
• Help ensure resources are distributed effectively and on time.
• Track and manage records related to allocation and distribution activities.

4. Events & Engagement

• Support planning and execution of events, trainings, and partner convenings.
• Coordinate logistics, communications, and follow-up activities.
• Track participation and collect feedback.

5. Partner Support

• Build and maintain relationships with partner organizations.
• Support site visits, resource distribution, and follow-up actions.
• Assist with capacity-building efforts and partner resources.

Job Specifications:

Knowledge and Technical Skills:

• Proficiency in project management software (e.g., Asana, Trello, Monday.com, Microsoft Planner).
• Proficiency in MS Office, especially SharePoint and Dynamics CRM.
• Understanding of updating and issuing contracts and financial investments via DocuSign and PaperSave.
• Experience in project coordination, administrative support, or similar roles.
• Strong organizational, time management, and multitasking skills, with the ability to manage multiple priorities and shifting timelines.
• Excellent written and verbal communication skills, including the ability to draft clear, effective communications for diverse audiences.
• Strong interpersonal skills and experience working collaboratively across teams and with external stakeholders.
• Detail-oriented with solid problem-solving and decision-making abilities.
• Familiarity with grantmaking and/or experience working with nonprofits, social impact, or community-based organizations is a plus.

Required Experience:

• 1+ years of work experience
• Bilingual; preference will be given to those who speak Spanish

Education: High school diploma or equivalent required

Working Conditions:

• Comfortable traveling via car or public transportation throughout the five boroughs of NYC.
• Comfortable regularly speaking on the phone and conducting regular phone outreach to partners.
• Ability to work occasional evenings, Saturdays and Sundays as needed.

WHY WORK AT CITY HARVEST?

There are many fantastic reasons to choose a career with City Harvest. In addition to fighting food insecurity in New York, City Harvest offers the following Benefits and Rewards:

• Competitive market salaries
• Generous time off
• Full benefits (medical, dental, vision) - employer contributions towards premiums
• Pet Insurance
• 403(b) retirement savings plan with employer-matching
• Free Mental Health Services with Better Help
• Commuter Benefits
• Employer-provided life insurance
• Professional development opportunities
• Discounted staff perks (e.g., movie tickets, gym memberships, cellular plans)

At City Harvest, we enjoy working in a team-based environment and value the benefits of a diversified workplace. City Harvest is an Equal Opportunity Employer.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and technical skills required of personnel so classified.