Production Coordinator

Who We Are:

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
What You'll Do:

This is a fantastic opportunity to join IMG as a Production Coordinator, where you'll be at the center of a fast-paced, high-profile sports production, driving planning, logistics, and shoots alongside a seasoned production team.

If you're organized, proactive, and excited by sports, this is your chance to be part of something truly special.

Key Responsibilities and Accountabilities

• Provide key production coordination support across the production, working closely with the Production Management team to ensure the smooth running of the production in the office, remote hub, and onsite.
• Organize shoots and onsite bookings, including arranging clearances, film permits, and associated logistical planning such as transport, accommodation, and catering.
• Book and coordinate crew, including onboarding, scheduling, and creating Work Orders via the payment portal.
• Liaise with third-party suppliers and process invoices as required.
• Liaise with internal departments (including Legal, HR, Finance, and Immigration) to assist with securing visas and work permits when required.
• Create and distribute detailed call sheets and risk assessments, acting as a key point of contact for crew.
• Track costs on a daily basis, working closely with the Accounts Assistant to monitor spend, process invoices, and raise purchase orders.
• Troubleshoot and respond to ad-hoc production queries and duties in conjunction with the Production Manager.
• Complete post-production paperwork, including music cue sheets, PAPs, and archive and music clearances where applicable.
• Maintain effective working relationships with internal facility providers and external suppliers.
• Assist with the creation and distribution of production documentation, including call sheets and studio information.
• Champion IMG's Diversity, Equity, and Inclusion initiatives and actively support the organization's mental health programs.
• Assist in implementing all health and safety procedures, including risk assessments.
• Work closely with colleagues across pre-production, production, and post-production to support IMG's GreenToScreen sustainability goals and reduce the production's carbon footprint wherever possible.
• Carry out other duties within the scope and purpose of the role as required.

Skills and Abilities

• Positive, professional, and proactive approach to work.
• Strong interpersonal skills with the ability to build effective working relationships.
• A collaborative team player with clear and confident communication skills.
• Ability to plan, prioritize, and manage workload effectively in a fast-paced environment.
• Calm, resilient, and solutions-focused under pressure.
• Able to work independently with initiative, as well as collaboratively within a team.
• Computer literate with experience using a range of project management and production tools.

Knowledge and Experience

• Proven experience in a Production Coordinator role, ideally with international experience across a range of projects, including live OBs and/or remote production operations.
• Strong ability to support cost management of production budgets, working closely with Production Managers and Finance teams./
• Knowledge of production and post-production technologies and workflows.
• Understanding and practical experience of archive and music clearance processes.
• Knowledge of production insurance and health and safety requirements.
• Experience working directly with clients and on-screen talent.
• Excellent written and verbal communication skills, with strong organizational capability.
• Confidence in managing large crew teams during pre-production and event time.
• Experience working with international teams and stakeholders where English is not a first language (essential).
• Multi-language skills (desirable).

Working Conditions

• The work location is Stamford, CT
• This is a fixed term contract until August 2027
• Some international travel may be required

TKO EEO Statement:

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.