Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support efficient and accurate payment operations for a long-term contract opportunity in Detroit, Michigan. This position focuses on reviewing invoices, coordinating approvals, and ensuring transactions are processed in line with company policies and tax requirements. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work effectively with internal teams and external vendors.

Responsibilities:
• Review incoming vendor invoices to confirm required documentation, proper authorization, and accuracy before processing.
• Reconcile invoices against purchase orders and receiving records to verify that billed items match approved orders and delivered goods.
• Investigate payment discrepancies and collaborate with the appropriate stakeholders to resolve quantity, pricing, or receipt variances quickly.
• Partner with procurement, operations, and other internal groups to obtain approvals, clarify exceptions, and keep invoice workflows moving on time.
• Support updates to purchase orders when vendor changes or internal requests affect pricing, quantities, or other purchasing details.
• Maintain clear records of purchase order revisions to help ensure payments remain aligned with approved budgets and supporting documentation.
• Assess invoices and related payments for applicable tax treatment, including situations that require sales tax self-assessment.
• Coordinate with tax and finance contacts to help ensure tax entries, reporting, and remittance activities are handled correctly and on schedule.• Experience in accounts payable with a strong understanding of invoice review and payment processing practices.
• Ability to perform account coding accurately and apply the correct coding structure to invoices.
• Hands-on experience processing coded invoices within established controls and approval workflows.
• Working knowledge of three-way matching involving invoices, purchase orders, and receiving documentation.
• Familiarity with ACH payments and check run support in a high-volume or deadline-driven environment.
• Strong attention to detail with the ability to identify discrepancies and follow through to resolution.
• Effective communication skills for working with vendors and cross-functional internal teams.