Executive Assistant

Job Description

Job Description

Are you an experienced Executive Assistant or Personal Assistant looking for an opportunity to partner directly with a dynamic CEO in a fast-growing healthcare organization? Our client is seeking a highly organized, proactive Executive Assistant for a contract to hire opportunity in Houston, Texas. This is an exciting opportunity for an experienced Executive Assistant who thrives in a fast paced environment, enjoys wearing multiple hats, and excels at keeping executive operations running smoothly.

Company Profile:
Healthcare Industry 
Their leadership team is committed to continued growth, operational excellence, and building a collaborative, high-performing workplace.

Note: This is a contract to hire

Executive Assistant Role:
As the Executive Assistant, you will serve as the CEO's trusted right hand, providing comprehensive executive and personal support to maximize productivity and organizational efficiency. The ideal Executive Assistant is highly proactive, anticipates needs before they arise, manages multiple priorities with ease, and maintains the highest level of professionalism and confidentiality.
Manage a complex executive calendar, scheduling meetings, appointments, and events
Coordinate business meetings, conference calls, and executive travel arrangements
Prepare meeting materials and ensure the CEO is fully prepared for daily activities
Screen, prioritize, and manage emails and executive correspondence
Communicate with internal leadership, vendors, and external business partners
Anticipate scheduling conflicts and proactively resolve issues
Prioritize competing requests while maintaining confidentiality and professionalism
Assist with executive projects and administrative initiatives
Coordinate personal calendar activities and family scheduling
Manage school events, appointments, camps, and logistics for the CEO's children
Handle miscellaneous personal and administrative tasks that improve executive efficiency
Maintain exceptional organization while balancing professional and personal priorities

Executive Assistant Background Profile:
3+ years of experience as an Executive Assistant, Administrative Assistant, Personal Assistant, or supporting C-level executives
Previous experience providing executive and/or personal administrative support required
Bachelor's degree preferred but equivalent experience will be considered
Outstanding organizational and time management skills
Excellent verbal and written communication abilities
Professional, polished, and service-focused demeanor
Ability to manage multiple priorities in a fast-paced environment
Strong problem-solving skills with excellent judgment
Highly proactive with the ability to anticipate executive needs
Exceptional attention to detail and follow-through
Ability to maintain strict confidentiality
Reliable transportation required
Proficient with Microsoft Office Suite, Outlook, and calendar management tools

Features and Benefits while On Contract:
We go beyond the basic staffing agency offerings!  You can see the extensive list of benefits on our website under the Candidate Benefits tab.

Features and Benefits of Client:
Medical, dental, and vision insurance
Paid Time Off (PTO) and paid holidays
401(k) with company contribution