Attendance Secretary

Attendance Secretary Libby Middle/High School 8 Hrs/Day Position Hours May Fluctuate Monday – Friday 7:30 a.m. – 4:00 p.m. $17.00/hour 5 days per week Skills & Qualifications Preferred: Clerical, Secretarial, Accounting, & Confidentiality Experience Working w/Children High School Diploma or Equivalent Willing to complete the following district-sponsored assessments: Fingerprint & Motor Vehicle Checks Libby Middle High School Administrative Secretary Serves as a secretary to Libby Middle High School Administration and Athletic Director Serves as receptionist and gives information or direct visitor to proper office Schedules, orients and directs substitute teachers and substitutes classified personnel Coordinates the process of purchasing, to include: processing of requisition, receipt, verification, and distribution of materials Certified and Classified Payroll processing and record maintenance Serves as Notary for school and district Typical Duties Communicates with the public, employing discretion and independent judgment, directing individual to the correct person and efficiently resolving their concerns Performs a wide variety of clerical and secretarial work, including typing, proofreading, filing, and checking and recording information Utilization of Electronic Student Information System with parent portals Independently composes a variety of materials such as letters, memoranda, bulletin, requisitions, claims, reports, awards, and statistical data from rough drafts or oral instructions Tracks and compiles financial data and budget information for administration Maintains and coordinates multiple calendars to include: school administrators, school facility events, site, master, and school events Responsible for the assigning and inventory of room cabinet keys Receives, sorts, and distributes mail and office correspondence Serve students in need of office assistance Efficiently handle telephone system and communication with vendor staff Supervise and train student office help and telephone procedures Other duties as assigned by administration Desired Minimum Qualifications One year responsible office experience; high school diploma or equivalent supplemented by or including courses in typing and office practices; or any combination of training and/or experience that could likely provide the desired knowledge and abilities. Ability to work well with students of middle and high school aged Correct English usage, spelling, grammar, punctuation, and composition both oral and written Handle variety of telephone calls and personal contacts with tact, diplomacy, and discretion Track and compile financial data and budget information for administration Knowledge of numerical, alphabetical, and subject-matter filing systems Modern office methods, procedures, and equipment, including receptionist, central phone systems and techniques, and word processing Ability to maintain confidentiality of employment and student matters Ability to effectively manage time and responsibilities Ability to handle stressful situations Libby School District 4