Payroll Secretary

Payroll Secretary

A school secretary that works in the GMSD school system has primary objectives that are to assist with greeting customers, organizing meetings, managing calendars, keeping records and executing verbal and written communications that are delegated from the administrative staff.

Minimum qualifications include a high school diploma or equivalent, a minimum of three (3) years of successful clerical experience, a minimum of three (3) years of successful bookkeeping experience, proficiency in the use of microcomputers to include spreadsheet, database and word processing applications, and knowledge of basic office procedures and equipment. Preferred qualifications include a proficient score on a bookkeeping skill test, ability to communicate effectively by oral and written means, and ability to establish and maintain positive and cooperative working relationships.

Responsibilities and essential functions may include regular and reliable on-site attendance to perform job duties, collaborate with colleagues, and serve students and stakeholders. Duties may include greeting all visitors courteously, determining their needs, and directing them accordingly; performing general bookkeeping and other financial responsibilities as directed by the principal and according to the procedures of the Tennessee School Accounting Manual; maintaining a system for recording employee attendance, keeping time cards and preparing payroll worksheets; maintaining correspondence, invoices and other records in an efficient manner; entering purchase requisitions and warehouse orders in a timely and efficient manner; typing a variety of materials such as letters, reports, memos, and administrative reports; maintaining school activity and principal's calendar; ordering and maintaining an inventory of teaching and office supplies; and performing other duties that may be assigned by the principal.

Performance of this job will be evaluated according to procedures established by the Human Resources Department. FLSA: Non-Exempt. Supervisory responsibilities include collaborating with the school principal on issues where financial processes and procedures need to be corrected by those staff members who are deficient. Working conditions may include exposure to a standard office school environment. GMSD offers education and employment opportunities without regard to race, color, creed, national origin, religion, sex, disability, or age.