Administrative Assistant

Administrative Assistant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by November 29, 2026. The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Are you an organized, detail-oriented professional who enjoys keeping a busy team running smoothly? Do you thrive in a fast-paced environment where your administrative skills make a meaningful difference each day? Are you looking for an opportunity to support essential campus operations while building meaningful professional relationships? Do you enjoy being the go-to person who helps a team stay connected, prepared, and on track? We Have the Job for You!

Position Summary: The Administrative Assistant supports the Maintenance Teams by processing payroll and hiring documentation and providing administrative assistance as directed by the Manager of Facilities Administration. This position serves as the primary point of contact for the Maintenance Department, welcoming visitors and responding to inquiries in person and by phone.

Key Responsibilities:

• Processes payroll for the Maintenance staff within PeopleSoft. This includes coordinating with supervisors to obtain hours, entering the time and reconciling leave sheets to leave taken.
• Prepares, updates, and manages personnel paperwork for employees of the department. Regularly updates staff rosters in addition to producing rosters with emergency information, and rosters for other special events/situations.
• Provides administrative support for the Maintenance leadership teams including being the primary person to answer all calls, reception, and correspondence including but not limited to managing calendars and scheduling meetings taking minutes and scheduling interviews.
• Maintains the uniform inventory closet and orders uniforms as needed throughout the academic year, submitting monthly mileage sheets for department owned state vehicles, ordering office supplies, as well as other administrative tasks.
• Creates and maintains attendance reports for maintenance area to be reviewed by leadership with the purpose of ensuring that attendance standards are being met. Creates and maintains yearly Maintenance On-Call calendar and assists with custodial On-Call calendar as needed. Continuously maintains the Maintenance Team roster and distributes as necessary on a monthly basis.

Perks: Competitive salary + some of the BEST benefits you can find! 15 paid vacation days 15 paid sick days 13 paid holidays (including an extended December holiday) An engaging and collaborative environment. Learn more about working at USC

Job Related Minimum Required Education and Experience - Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications - Bachelor's degree and 1 year work experience related to the job, or high school diploma and 5 years directly related to the area of employment. Experience in tracking and entering time worked into a payroll system.

Knowledge/Skills/Abilities - Demonstrated skills in the use of a computer, printer, copier, and telephone. Knowledge and use of professional etiquette is required, and the Facilities Operations Coordinator will be polite, helpful, interested, and diligent in serving all who enter or telephone the office. This position has been designated as essential personnel during inclement/ hazardous weather and other emergencies.

Job Duties

Job Duty - Processes payroll for the Maintenance staff within PeopleSoft. This includes coordinating with supervisors to obtain hours, entering the time and reconciling leave sheets to leave taken. Also includes reconciling time worked with work orders, to ensure accurate processing all staff payroll paperwork. Will be primary back-up for the Custodial, Warehouse and Move Crew team for processing payroll and hiring if needed. Processes payroll and paperwork for Summer temporary staff. Enter time worked, absences, and other time actions into HCMPeopleSoft.

Essential Function - Yes

Percentage of Time - 30

Job Duty - Prepares, updates, and manages personnel paperwork for employees of the department. Regularly updates staff rosters in addition to producing rosters with emergency information, and rosters for other special events/situations.

Essential Function - Yes

Percentage of Time - 20

Job Duty - Provides administrative support for the Maintenance leadership teams including being the primary person to answer all calls, reception, and correspondence including but not limited to managing calendars and scheduling meetings taking minutes and scheduling interviews. Provides support for the Operations department if needed. Assists with procurement of maintenance equipment and supplies.

Essential Function - Yes

Percentage of Time - 20

Job Duty - Maintains the uniform inventory closet and orders uniforms as needed throughout the academic year, submitting monthly mileage sheets for department owned state vehicles, ordering office supplies, as well as other administrative tasks.

Essential Function - Yes

Percentage of Time - 10

Job Duty - Creates and maintains attendance reports for maintenance area to be reviewed by leadership with the purpose of ensuring that attendance standards are being met. Creates and maintains yearly Maintenance On-Call calendar and assists with custodial On-Call calendar as needed. Continuously maintains the Maintenance Team roster and distributes as necessary on a monthly basis.

Essential Function - Yes

Percentage of Time - 10

Job Duty - Cross trained on all key management procedures/protocols Other duties as assigned

Essential Function - No

Percentage of Time - 10

Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive - No

Hazardous weather category - Essential

Posting Detail Information

Number of Vacancies - 1

Desired Start Date

Job Open Date - 09/22/2026

Job Close Date - 09/29/2026

Open Until Filled - No

Special Instructions to Applicant - Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by November 29, 2026.

The University of South Carolina does not discriminate in employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other protected category under applicable law.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have at least a High school diploma or GED and 1 or more years of job related experience?
   • Yes
   • No

Applicant Documents

Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. List of References and Contact Information