Administrative Assistant

Description:

The Administrative Assistant provides critical administrative and operational support to team leadership, legal staff, compliance teams, and internal business units. This role serves as a central coordination point for document management, legal and regulatory filing activities, scheduling, meeting logistics, stakeholder communications, and general office administration. The ideal candidate is highly organized, detail-oriented, capable of managing confidential information, and experienced supporting teams that operate within regulated government, healthcare, or legal environments.

Administrative Support

• Provide day-to-day administrative support to managers, attorneys, program staff, and internal stakeholders.

• Maintain calendars, schedule meetings, coordinate conference calls, and distribute meeting invitations.

• Prepare correspondence, memos, reports, agendas, presentations, and meeting materials.

• Coordinate travel arrangements, meeting logistics, and conference room scheduling as needed.

• Track assignments, deadlines, and follow-up items to ensure timely completion.

Legal and Compliance Support

• Assist internal legal and compliance teams with administrative aspects of case management and regulatory activities.

• Organize, maintain, and track legal, policy, and compliance documentation.

• Support preparation and filing of legal, regulatory, and administrative documents.

• Maintain accurate records in accordance with agency guidelines, retention schedules, and confidentiality requirements.

• Assist with public records requests and document retrieval activities under supervision.

Document Management and Filing

• Create, update, organize, scan, index, and archive electronic and physical records.

• Ensure proper filing and storage of contracts, legal documents, policies, correspondence, and administrative records.

• Monitor document versions and maintain accurate records management practices.

• Support audit preparation through documentation gathering and record organization.

Meeting and Communication Coordination

• Schedule internal and external meetings involving leadership, legal teams, program staff, vendors, and stakeholders.

• Prepare meeting agendas, take meeting notes, and distribute action items.

• Coordinate meeting materials and ensure attendees receive required documentation in advance.

• Serve as a point of contact for internal communications and administrative inquiries.

Operational Support

• Assist with workflow tracking, data entry, reporting, and administrative projects.

• Maintain spreadsheets, databases, and tracking systems.

• Support procurement, invoice processing, and administrative purchasing activities.

• Help monitor departmental deadlines, deliverables, and reporting requirements.

• Provide customer-focused support to internal employees and business partners.

Required Qualifications

• High school diploma or GED required; Associate's degree preferred.

• 2+ years of administrative, executive support, legal assistant, records management, or office coordination experience.

• Strong organizational and time-management skills with the ability to manage multiple priorities.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).

• Excellent written and verbal communication skills.

• Ability to handle sensitive and confidential information with discretion.

• Strong attention to detail and accuracy.

Preferred Qualifications

• Experience supporting legal, compliance, government, healthcare, or public-sector operations.

• Familiarity with records retention requirements, document control practices, and legal filing procedures.

• Experience coordinating meetings for multiple stakeholders.

• Knowledge of state / local government administrative processes and/or regulatory environments.

• Experience using electronic document management and records systems.

Core Competencies

• Organization and prioritization

• Confidentiality and professionalism

• Attention to detail

• Customer service orientation

• Communication and collaboration

• Problem-solving

• Time management

• Records & document management

Location:

Santa Fe, NM

***This is a fully on site position ***

Experience Level:

Intermediate Level

Job Type & Location

This is a Contract position based out of Santa Fe, NM.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Santa Fe,NM.

Application Deadline

This position is anticipated to close on Sep 18, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.