Analyst-Program/Project 3

Job Description

Job Description

Day-to-Day Responsibilities/Workload:
Support and organized LA28 project initiatives
Partnering with Public Affairs to develop public involvement materials, talking points, and project
Supports the pre- construction/construction planning processes by crafting and supervising action items and leading project team member adherence; function as a subject matter expert for tool/system of record to help maintain the integrity of the data stored, assist with access and training, and provide other assistance as needed.
Collaborates with multi-disciplinary project teams which often consist of 30 or more members.
Assists the project manager with all project-related support tasks, such as preparation of progress reports, tracking of project achievements, metrics, schedules, and budgets. Provide status to project manager leadership and stakeholders. Recommends and implements various project management methodologies to adapt to changing priorities.
Establishes, presents, and applies project procedures, directives, and bulletins to ensure compliance with policies and procedures.
Utilizes project management tools and systems, including Microsoft Project, to maintain sophisticated project schedules.
Crafts and maintains project documentation, including version control, distribution, document storage/retention in sophisticated document libraries and access control; conducts in-depth analysis of project data, identifies risks/issues, and provides actionable status reports.
Develops presentations and other project documentation for review by departmental and organizational management and executive committees for approval to proceed through the project gates and stages.
Independently manages certain project management activities for complex projects with variable interdependencies and tight deadlines; lead change management processes including change orders and relevant construction modifications; stores and distributes construction drawings, submittals, safety plans and ensure version control; communicates and supports site procedures, safety protocols, and construction codes.
A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Required Skills/Attributes:
Project Management & Coordination: Ability to coordinate multiple complex projects, action items, milestones, schedules, priorities, and interdependencies.
Project Controls & Scheduling: Experience maintaining project schedules, tracking progress and budgets, and working with tools such as Microsoft Project, P6, C55, Ariba, and SAS.
Document & Records Management: Knowledge of document control, version control, distribution, retention, construction drawings, submittals, and access management.
Data Analysis & Project Reporting: Ability to analyze project data, monitor metrics and project completion, identify risks/issues, and prepare meaningful status reports for Project Managers and leadership.
Stakeholder & Cross-Functional Coordination: Ability to work effectively with large multidisciplinary project teams, construction personnel, leadership, Public Affairs, local governments, and other stakeholders.
Construction Project Support: Understanding of pre-construction and construction activities, job walks, material coordination, change orders, construction modifications, safety protocols, and project closeout.

Desired Skills/Attributes:
Leadership & Initiative: Ability to independently lead activities, drive action-item completion, facilitate job walks when necessary, and keep teams moving toward established milestones.
Risk & Issue Management: Ability to proactively recognize schedule, cost, material, scope, or execution risks and bring forward potential solutions.
Change Management: Experience helping teams navigate changing priorities, scope changes, construction modifications, and established change-control processes.
Systems & Data Management Experience: Strong aptitude for learning project systems, maintaining data integrity, troubleshooting issues, and helping train users.
Executive Communication & Presentation Skills: Ability to communicate complex project information clearly and develop polished presentations, status updates, talking points, and project-gate documentation for management and executives.