Analyst-Program/Project 3

Job Description

Job Description

Day-to-Day Responsibilities/Workload:
Support large, multidisciplinary project teams by facilitating communication and coordination across all stakeholders serving as reliable liaison for internal and external organizations.
Coordinate and facilitate project meetings, track action items, and follow up with team members to ensure commitments, deliverables, and project milestones remain on track.
Gather project updates from cross-functional stakeholders and consolidate information for project managers and leadership.
Prepare project status reports, governance materials, and executive presentations to support project reviews and management decision-making.
Maintain project documentation, records, trackers, and document libraries to ensure accurate information, version control, and compliance requirements are met.
Facilitate project risk management activities, including supporting risk identification, maintaining risk registers, tracking mitigation actions, and supporting risk reporting.
Support large regulatory and licensing efforts by coordinating environmental deliverables, agency comment tracking, stakeholder responses, permitting activities, and related project documentation.
Coordinate change requests, approvals, and governance activities to support project execution and compliance.
Support project invoicing activities, including invoice tracking, routing, status monitoring, and coordination with project teams to facilitate timely processing and payment.
Analyze project information and prepare summaries, reports, and recommendations as needed to help project teams proactively address issues and support informed decision-making.

Required Skills/Attributes:
Five or more years of project support, project coordination, or project management support experience.
Strong organizational and time management skills with the ability to manage multiple priorities and deadlines simultaneously.
Experience coordinating activities across large cross-functional teams and diverse stakeholder groups.
Experience preparing project status reports, governance materials, meeting documentation, and executive presentations.
Experience tracking and coordinating project risks, issues, action items, decisions, and change management activities.
Experience maintaining project documentation, records, document libraries, and controlled files.
Strong written and verbal communication skills with the ability to facilitate coordination across multiple organizations.
Proficiency with Microsoft Office applications, including Excel, PowerPoint, Teams, SharePoint, and Microsoft Project.
Ability to analyze project information and present findings, recommendations, and status updates to project teams and leadership.

Desired Skills/Attributes:
Experience supporting utility, energy, transmission, distribution, or other large capital infrastructure projects.
Experience supporting construction projects through pre-construction, execution, and closeout phases.
Familiarity with environmental, permitting, licensing, regulatory, or agency coordination activities.
Experience supporting project governance, stage-gate/full project life cycle reviews, and executive approval processes.
Knowledge of project risk management, issue management, and change management processes.
Experience coordinating large, cross-functional project teams and stakeholders.
Experience with contractor management, invoice processing, and procurement support activities.
PMP certification or formal project management training.
Experience using enterprise project management, document management, and collaboration tools.