Contracts Coordinator

Job Title: Contracts Coordinator Position Number: 998839 Department: Contracting & Materials Management Salary: $42,000 – $45,000 Remote: No Job Summary Coordinates the review, processing, and monitoring of contractual agreements to ensure compliance with Texas state law, TTUS regulations, and ASU policies. Ensures contract documentation is accurate, complete, and properly authorized while supporting risk mitigation, audit readiness, and vendor compliance. Maintains contract records and tracking systems and assists departments and vendors with contract‑related processes. Responsibilities Monitors the Contract Administration e‑mail account and responds to requests from ASU departments and vendors regarding agreements. Assists internal departments and external vendors with questions related to contract processes and requirements. Receives contract requests and distributes required add‑endums when applicable. Performs initial contract review to ensure completeness, compliance with institutional requirements, and identification of non‑standard or high‑risk terms. Ensures required institutional and legal provisions are included before routing. Coordinates contract routing to appropriate campus stakeholders and General Counsel as needed. Engages with vendors to clarify and negotiate contract terms within established guidelines. Maintains contract tracking systems to monitor status, approvals, renewals, and expirations, ensuring timely follow‑up on pending actions. Coordinates distribution of fully executed agreements to appropriate offices, including Legislative Budget Board reporting when applicable and Purchasing for PO issuance. Supports internal and external audits by ensuring contract documentation is complete, accurate, and readily accessible. Provides day‑to‑day supervision, training, and task oversight for assigned student workers. Composes correspondence and prepares reports, spreadsheets, and forms to support departmental operations and reporting requirements. Reviews existing processes and recommends improvements to department policies and procedures. Assists in ensuring departmental compliance with required training, including Conflict of Interest and Non‑Disclosure certifications. Verifies account information and funding availability in coordination with requesting departments. Tracks departmental budget activity and analyzes data to support operational decision‑making. Acts as backup support for reporting as needed; supports inventory tracking activities and related audits. Provides administrative support to department leadership and assists with special projects and process‑improvement initiatives. Knowledge, Skills, and Abilities Knowledge of Texas procurement laws, TTUS, and institutional policies. Strong oral and written communication and interpersonal relations skills. Ability to review contractual terms and identify risk, maintain audit‑ready documentation, perform financial reconciliations, and use word‑processing and spreadsheet software. Proficiency with standard office equipment, including computer, 10‑key, fax, copier. Minimum Qualifications Bachelor’s degree in Business, Accounting, Finance, or related field. Equivalent combination of education and experience may be substituted. Preferred Qualifications Experience with contract administration, procurement processes, or regulatory compliance. Experience with ERP systems such as Banner. Basic Texas Purchaser certification. EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or status as a protected veteran. In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. If an accommodation is requested for the job application process, please contact our office at View phone number on click.appcast.io or email us at View email address on click.appcast.io . Posting Number: S1123P Open Date: 05/22/2026 Desired Start Date: 07/01/2026 Open Until Filled: Yes #J-18808-Ljbffr