Administrative Program Specialist A

Job DescriptionJoin our team of exceptional faculty and staff!Louisiana Tech University is currently accepting applications for the position ofAdministrative Program Specialist-A.Louisiana Tech University is committed to fostering a diverse and inclusive workforce where students, faculty, and staff learn and work in an environment of openness and acceptance. We strive to create a culture where people of all backgrounds, identities, and perspectives feel respected, valued, and welcome.This is an exciting opportunity to become part of the Forest Products Innovation Center, a leader in forestry education, research, and innovation. The Center features four chemistry and analytical laboratories, an engineered wood products laboratory, and a wood products testing laboratory. These facilities support the advancement of innovative wood-based applications, with a focus on enhancing education and promoting the sustainability of forests and forest-related industries.The Administrative Program Specialist A serves as the primary administrative support professional for the Director of the Forest Products Innovation Center. This position coordinates and manages a variety of administrative functions, including budget and fiscal operations (billing, accounts payable, accounts receivable, and purchasing), contracts and grants, personnel support, inventory control, mail operations, facility coordination, and vehicle management.An ideal candidate should possess the following competencies:Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.Minimum QualificationsThree years of experience in administrative services; ORSix years of full-time work experience in any field; ORA bachelor's degree.EXPERIENCE SUBSTITUTION:Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.Job SpecificationsThe official job specifications for this role, as defined by the State Civil ServiceJob DutiesAs an Administrative Program Specialist-A, you will:Serve as the primary point of contact and information resource for FPIC operations.Coordinate and track personnel actions, including appointments, overloads, professional service contracts, and travel authorizations.Manage incoming and outgoing communications, including mail, phone calls, and correspondence.Draft, edit, and prepare memoranda and other communications.Coordinate meetings and conferences.Perform and oversee administrative support functions, including purchasing supplies, equipment, and services.Administer the Concord electronic contract management system for FPIC agreements.Draft and edit contract documents, secure necessary approvals, and process new contracts and amendments.Assist external partners with system access and usage.Maintain organized records of all contracts and agreements.Manage invoicing and accounts receivable for industry-sponsored research.Verify and process invoices, prepare accounting entries for the Comptroller's Office, and assist with fiscal year-end reporting.Monitor outstanding accounts and coordinate collections as needed.Support preparation of bid specifications and related contractual documents.Coordinate hiring and onboarding of student workers and graduate research assistants funded through contracts and grants.Enter employment data in Workday and maintain payroll records.Provide orientation for student employees.Maintain property inventory records and databases of active research projects.Track and report on licensed vehicles associated with FPIC.Maintain proficiency in office software, including Microsoft Word, Excel, and Adobe applications, as well as other tools necessary for administrative support. Manage the FPIC office calendar and the Director's schedule.Position-Specific Details:Appointment Type: This position will be filled as a Probationary Appointment.Location: Louisiana Tech University - Ruston, LAWork Schedule: The typical work schedule for this position is Monday-Friday, 8:00 am to 5:00 pm.Minimum Hourly Rate: $18.04Closing Date: July 27, 2026Benefits: Louisiana Tech offers outstanding perks and benefits to eligible employees that include a variety of health insurance plans and retirement options, paid time off for vacation and sick leave, paid holidays, substantially reduced-rate tuition for employees and their dependents, discounted memberships at the university’s sports and wellness center, professional development training, and promotional opportunities. In addition, market adjustment salary increases are awarded annually (pending funding availability) for eligible classified employees.How To Apply:No Civil Service test score is required in order to be considered for this vacancy.To apply for this vacancy, click on the “Apply” button above and complete the electronic application which can be used for this vacancy as well as future job opportunities.* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.Contact Information:Louisiana Tech University, Office of Human ResourcesP.O. Box 3173Ruston, LA 71272Phone: 318-257-2235Fax: 318-257-2482Louisiana Tech University is an AA/ADA/EEO employer. Louisiana Tech recruits, selects, employs and promotes without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, age, disability, veteran status, or genetic information in its admission and recruitment of students, educational programs, and activities, or employment policies.Please Note: Applications must be completed by 11:59 p.m. on the Job Closing Date to ensure consideration. #J-18808-Ljbffr