Executive Administrative Assistant

Executive Summary Foster Care In The U.S. Inc. is seeking a highly organized, dependable, and detail-oriented Executive Administrative Assistant to join our team, part-time. Reporting directly to the CEO, the ideal candidate will provide essential administrative and operational support to leadership and staff. The ideal candidate is a proactive problem-solver who understands the ethical importance of confidentiality and demonstrates excellent communication skills. This individual will work in a fast-paced, dynamic, environment supporting diverse populations. About Foster Care In The U.S. Inc. Founded on lived experience and grounded in justice, equity, and youth-centered solutions, Foster Care In The U.S. Inc. provides innovative, trauma-informed programs, housing solutions, and advocacy for marginalized youth and young adults particularly those impacted by foster care involvement, housing instability, homelessness, racism, poverty, and discrimination. Core Responsibilities Administrative & Office Support Serve as the first point of contact by answering phones, responding to inquiries, and welcoming visitors in a professional manner Provide front-desk coverage and maintain a clean, organized office environment Prepare, draft, and distribute correspondence, reports, memos, and other documents while maintaining strict confidentiality Maintain accurate and organized filing systems, databases, and records Coordination & Operations Schedule and coordinate meetings (in-office, off-site, and virtual) Assist senior leadership with scheduling and administrative tasks Coordinate domestic and international travel arrangements Order and manage office supplies and inventory, including supplies for programs and housing initiatives Ensure daily reporting processes are completed Workflow & Organizational Support Support workflow optimization by assisting in the development and refinement of internal procedures Coordinate internal and external resources to improve operational efficiency Communicate clearly and consistently with leadership, including the CEO, Executive Director, and Board of Directors Data & Reporting Perform data entry and maintain accurate reporting systems Track contacts, inventory, and organizational data for accountability and reporting Core Competencies Strong problem-solving, analytical, and critical-thinking skills Exceptional written and verbal communication skills High level of professionalism, integrity, and ethical standards Strong attention to detail and organizational skills Ability to multitask, prioritize, and adapt in a fast-paced environment Experience working with diverse populations including youth, young adults, and individuals experiencing homelessness Understanding of culturally responsive practices Familiarity with nonprofit environments and grant-related processes preferred Multilingual skills are a plus Qualifications High school diploma or GED required; associate’s or bachelor’s degree preferred Minimum of 3 years of experience in an administrative or nonprofit setting Experience managing budgets, expenses, or financial tracking is a plus Strong Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and general technology (MacOS, Android devices) is highly valued! Strong organizational, interpersonal, and communication skills Ability to work flexible hours, including the very rare, very occasional evenings and weekends if needed Valid Indiana driver’s license and required insurance coverage Compensation & Benefits The salary for this position is $39,464 with paid time off, health insurance support, paid parental leave, paid holidays, mental health care, a four-day workweek, and structured salary increases. Pay: $22.00 - $23.50 per hour Benefits: Paid time off Experience: Office: 3 years (Required) Work Location: In person #J-18808-Ljbffr