Documentation Specialist II

Job Description

Position: Documentation Specialist II


Location: Westlake, OH


Position details: Contract


Job Summary:
We are seeking a detail-oriented Document Control Specialist to support an HSSE Risk Systems team in managing and maintaining controlled operational documents. This role is responsible for document lifecycle management, version control, compliance tracking, and coordination with internal stakeholders to ensure documentation aligns with organizational standards and governance requirements.


Key Responsibilities:

• Manage controlled documents including creation, updates, revisions, approvals, and archiving

• Maintain document formatting, numbering, and version control standards

• Coordinate with document owners, SMEs, and stakeholders to gather updates and validate document accuracy

• Track document revisions and maintain organized records within document management systems

• Support HSSE compliance reviews and documentation audits

• Perform quality checks to ensure consistency and alignment with operational standards

• Generate reports related to document status, review cycles, and approval progress

• Assist with process improvements related to document workflows and governance

Required Qualifications:

• 3-5 years of experience in document control, records management, or a similar documentation-focused role

• Strong attention to detail and ability to manage multiple priorities simultaneously

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)

• Experience using SharePoint or other document management systems is preferred

• Strong written communication and organizational skills

• Ability to work independently and collaborate with cross-functional teams

Preferred Background:

• Experience supporting regulated environments such as Oil & Gas, Energy, Manufacturing, Utilities, or HSSE operations

• Familiarity with controlled documents, SOPs, policies, compliance documentation, or audit support processes

Work Environment:

• Hybrid schedule with 3 days onsite in Westlake, OH

• Standard business hours

• Document-intensive and computer-focused work environment

Meet Your Recruiter

Ayush Sharma