Administrative Assistant

Administrative Assistant

The Department of Pediatrics is seeking an Administrative Assistant to join our team in a full-time position to work within the division of Critical Care, Hospital and Palliative Medicine.

The Department of Pediatrics at the Vagelos College of Physicians & Surgeons of Columbia University is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. The Department of Pediatrics is committed to innovation and excellence in clinical medicine, education, research, community health, global health, and the development of our faculty and staff.

At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

• Assist with division incoming calls, manage conference room maintenance and schedules; Maintain division administrative files.
• Responsible for billing re-credentialing & NYP hospital appointment re-credentialing processes which includes acting as liaison between Pediatrics HR and Billing/Compliance office, which includes generating and managing OPPE/FPPE for all providers.
• Provide administrative support to the Vice Chair for Intra-Hospital Clinical Affairs, Department of Pediatrics and Director, Program in Women and Children's Bioethics and Section Chiefs.
• Assist in arranging division annual events, welcome/farewell receptions, conferences, lectures, and maintain the on-call schedule in EPIC.
• Responsible for scheduling telehealth visits for PICU telehealth follow-up clinic.
• Maintain and update EPIC scheduling template and ensure patients records are updated in Epic.
• Responsible for checking clinic in-basket in EPIC and corresponding emails related to scheduling appointments.
• Track faculty vacation time.
• Assist with facilities maintenance and inventory management.
• Prepare & maintain division monthly calendar of lectures, conferences & presentations.
• Assist with academic clinical conferences (Morbidity & Mortality, Quality Assurance, Center for Women's & Children's Ethics, Case Conference, Journal Club) which will include confirmation of meeting dates & topics, announcement of & follow up with participants, collection and dissemination of materials.
• Responsible for post conference follow up to include attendance tracking, conference summaries, and maintenance of division historical records, logs, and transcription of conference summaries, as needed.
• Act as liaison for the PICU-sub-intern program between Critical Care attending in charge & the CU Office of Student Affairs.
• Performs related duties & responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree or equivalent and experience required.

Preferred Qualifications

• Two years of related experience.

Other Requirements

• Employment is contingent upon successful completion of pre-offer and post-offer background checks in accordance with NYC's Fair Chance Act. Depending on the position, a drug screening and other verifications may be required. (University Policies)
• Must successfully complete applicable compliance and systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.