Accounting Specialist

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Position Summary:

The Florida Atlantic University Foundation is seeking a detail-oriented Accounting Specialist to support finance and administrative operations, including: project coordination, contract management, documentation, scheduling, and departmental processes in Boca Raton, FL.

Summary of Responsibilities:

• Manage the vendor contract review and execution process, tracking status, updates, and prepare/submit for execution.
• Maintain project management, tracking meetings, action items, deliverables and due dates and follow-up with responsible parties to ensure projects are completed in a timely manner.
• Assist with preparation and tracking of agenda items and materials for applicable Board meetings (Finance and Investment Committee).
• Responsible for submitting forms for signatures, preparing copies, filing and mailing tax returns or other governance documents.
• Maintain department files, ensuring documents are filed on the shared drive and categorized accordingly.
• Coordinate department scheduling and maintain department calendar of due dates and ensure deliverables are submitted when due.
• Assist with maintaining cash logs, enter requisitions, spend authorizations, expense reports and other related transactions for the finance/foundation department.
• Respond to requests via ticketing system as assigned, and assist with tracking and ensuring tickets are closed in a timely manner.
• Assist with interdepartmental coordination of documentation and/or transfers, such as Office of Sponsored Programs.
• Perform other job-related duties and special projects as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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Minimum Qualifications:
A high school diploma and five years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Salary:
$60,000 Annually.

Exempt Administrative, Managerial, Professional (AMP)

College or Department:
FAU Foundation

Location:
Boca Raton

Work Days and Hours:
Monday - Friday, 8:00 a.m. - 5:00 p.m.

Application Deadline:
2026-07-24

Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:
Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.


PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at View phone number on click.appcast.io or send an email at View email address on click.appcast.io. To contact Human Resources, please call View phone number on click.appcast.io. For communication assistance call 7-1-1.