Finance Lead

Finance Lead

We are seeking a highly motivated and detail-oriented Finance Lead to assume ownership of our business unit finances. This role is ideal for someone with a strong foundation in accounting, excellent organizational and communication skills with the ability to thrive in a fast-paced environment. The Finance Lead will play a key role in the management of customer relationships in terms of invoicing and collecting, maintaining financial accuracy, ensuring accountability of asset management, and ensuring compliance with company policies and ethical standards.

Job Description

The Finance Lead provides essential financial and administrative support at the business unit, working closely with headquarters, employees, and airline customers. This role ensures accurate billing, efficient collections, vendor payment oversight, asset tracking, and performance analysis, contributing to the business unit's financial health and operational success.

• Prepare backup information for billing and maintain records of all services provided.
• Participates aggressively in collections of amounts due.
• Reviews/approves/resolves and discrepancy with amounts billed by vendors.
• Actively tracks and reports on business unit assets to corporate headquarters.
• Reviews/analyzes and provides explanation on business unit financial performance.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Billing:

• Understand all contracts and associated services
• Establish and maintain processes to capture billable events per contract terms
• Captures, daily operational service delivery information to ensure accuracy of invoices.
• Coordinate service authorization with customer managers
• Generate invoices in MGS ERP with supporting documentation
• Submit billing data to HQ finance for review and approval in line with finance calendar
• Liaise with HQ finance to resolve billing discrepancies

Receivables:

• Follow up with customers on delayed payments
• Proactively pursue outstanding invoices
• Request proof of payment when needed
• Collaborate with corporate office for support

Payables:

• Reviews all payments pending approval as per ERP system and timely responds to corporate on approval or disapproval/actively resolves any discrepancies noted with vendor.

Business Unit Assets:

• Tracks all assets as listed in corporate asset tracking system
• Reports inventory of assets on a monthly basis to corporate, highlighting any discrepancies/losses etc with corresponding explanations.

Analysis of Business Unit performance:

• Comparison of Business Unit current month and YTD performance vs prior period/year.
• Comparison of Business Unit current month and YTD performance vs budget and forecast.
• Creates quarterly forecasts in line with corporate objectives.
• Creates monthly hours budget detailing hours by day to be consumed in the operation.
• Tracks daily hours consumed by operations vs. monthly hours budget.
• Provides a weekly report to CFO of hours worked vs budgeted along with variance explanations.
• Analysis of sales pipeline as per CRM to ensure it properly reflects opportunities/tasks
• Quantification of sales/opportunities
• Projection of sales versus budget expectations

Procurement:

• Initiates procurement requests for the station.
• Keep control of office supplies and station.

Competencies:

• Integrity
• Ethical Conduct
• Organization & Attention to Detail
• Strong Communication Skills
• Effective Time Management

Physical Demands:

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files and open filing cabinets as necessary.

Position Type and Expected Hours of Work:

This is a full-time position. Typical days and hours are 9:00AM – 5:30PM.

Required Education and Experience:

• Bachelor's degree in Accounting
• Minimum 3 year of experience in accounting or bookkeeping

Additional Eligibility Qualifications:

1. Solid understanding of accounting and record-keeping principles
2. High accuracy in financial data
3. Fluency in English both written and spoken
4. Strong client relationship skills
5. Strong Business Acumen
6. Proficient in MS Office (Word, Excel, Outlook); intermediate Excel required
7. Ability to multitask and manage competing priorities
8. Excellent written and verbal communication
9. Highly organized and efficient in fast-paced environments
10. Maintains discretion and confidentiality

Travel:

No travel is expected for this position.

Security Clearance (if applicable):

Must be eligible for CBP seal and pass the criminal background check to obtain the airport ID.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.