Executive Assistant & Administrative Coordinator

Executive Assistant & Administrative CoordinatorReports to: Vice President of Balani Custom ClothiersLocation: Chicago, ILJob Type: Full-Time, Exempt, In-PersonWe are seeking a polished, proactive, and highly organized Executive Assistant & Administrative Coordinator to support the Vice President of Balani Custom Clothiers. This role will help take the lead on managing the flow of projects, relationships, and other priorities that allows our leadership to focus on growing the brand.Job Responsibilities:Executive Assistant to the Vice PresidentMonitor and manage the VP's email inbox - triaging incoming messages, flagging priority items requiring immediate attention and drafting responses with impeccable attention to tone, grammar and brand voiceVendor project management; keeping VP informed at every stage - proactively managing timelines, deliverables and driving projects to completionManage complex calendars for the VP; including client meetings, vendor appointments, and Showroom eventsAttention to day-to-day office operations across Showroom locations, ensuring supplies, systems, and workflows run smoothly and consistentlyContinuously identify opportunities to streamline, challenge and improve internal processesTrack action items, deadlines, and project milestones across multiple workstreams ensuring ongoing project movementMeet-and-greet clients creating a welcoming and professional environmentAssist the Vice President and the marketing team with social media updates (including refreshing Facebook, Instagram, Twitter, etc.), sharing details about upcoming events and exciting news within the Balani communityMust have ability to manage online CRMResponsibilities are not all-inclusive and will include other duties as assignedIdeal Characteristics of Balani Employees:Proactive problem solver who takes initiative and anticipates needs instinctivelyHighly detail-oriented execution with strategic awarenessOperates independently with strong decision making abilitiesStrong sense of ownership and accountabilitySystems oriented thinker with creative instinctsPlaces importance on a routinely planned and organized day and life overallPrompt, reliable and accurateCalm, patient and emotionally awareExudes top tier professionalismBrings positive energy and loves helping othersEducation:Bachelor's (Preferred)Experience:Brings 3+ years of experience as an Executive Assistant or Administrative Coordinator experience reflecting a strong grasp of administrative and operational functionsTech savvy; experience with various office equipment, such as printers, fax machines, projectors. Along with a solid proficiency in Microsoft Excel, Powerpoint and Google SuiteRetail or similar industry experience a plusCompensation:$60,000-$75,000 annual salary; commensurate with experienceBenefits:Medical, Dental, Vision, 401K, Life insurance