Manager, Special Events, Continuing Education

Manager, Special Events, Continuing Education The Manager of Special Events is responsible for designing, implementing, and coordinating a comprehensive events program that appropriately and consistently promotes interaction with, and recognition of donors and alumni at all levels. The role requires periodic in-person and hybrid weekend and after-hours support for live continuing education activities, conferences, grand rounds, and other accredited programs. Benefits PPO medical plan, available day one at no cost for full-time employee-only coverage 100% coverage for preventive healthcare - no copay Paid Time Off, available day one Retirement programs through the Teacher Retirement System of Texas (TRS) Paid parental leave benefit Wellness programs Tuition reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Experience and Education Required Bachelor's Degree or equivalent. 5 years experience in event planning as well as extensive experience with special events. Experience working with complex budgets, preparing financial spreadsheets and tracking expenditures. Preferred Experience Experience using constituent relationship management databases, specifically any related events modules. Supervisory experience. Job Duties Manages and coaches the activities of assigned special events staff to ensure all functions are achieved. Coordinates, plans, strategizes, and organizes the production of special events and programs by structuring responsibilities of staff, setting goals and objectives for each event, creating timelines, problem solving and financial management of each event. Manages special events team coordination and day-to-day operations to ensure upcoming event timelines are met. Serves as lead liaison and provides proactive consultation throughout event development and execution to seek opportunities to enhance service and potential return. Negotiates and reviews vendor contracts for events, establishing a network of vendors and contacts; responsible for decision making with vendors at events. Facilitates events, providing direct supervision and leadership of personnel and contract staff hired for each event. Establishes and monitors event budgets and resources, managing reconciliation of all final invoices and deliverables. Responsible for the completion of event approval forms, event data and reports to ensure office compliance and standards. Updates and maintains all electronic event files. Manages special projects and works on planning committees for donor appreciation receptions and dinners, building dedications, lectures, meetings, luncheons, symposiums, etc. Serves as backup to the Director of Special Events. Oversees coordination of mission tours for the Office of Development and Alumni Relations. Collaborates on special events in partnership with the Southwestern Medical Foundation. Performs other duties as assigned. Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. Equal Employment Opportunity UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. #J-18808-Ljbffr UT Southwestern Medical Center