Administrative Assistant

B2Z Engineering has been serving clients throughout Texas since 2009, with offices in Mission, Houston, Austin, and San Antonio. We are a multi-disciplined civil engineering consulting firm providing transportation, infrastructure, geotechnical, construction materials testing, and inspection services throughout the state. Our team is committed to technical excellence, quality, responsiveness, and exceptional client service. We are seeking motivated individuals who share our commitment to quality and teamwork. Position Summary B2Z Engineering is seeking a detail-oriented and organized Administrative Assistant to support our San Antonio office and Construction Materials Testing (CMT) laboratory. This position manages front-office operations, maintains laboratory records and reports, tracks technician certifications, prepares monthly billing, and provides day-to-day administrative support to management, laboratory, and field staff. The ideal candidate is organized, communicates effectively, thrives in a fast-paced environment, and enjoys supporting both office and field operations. Knowledge, Skills & Desired Qualifications Required Qualifications Proven experience as an administrative assistant or office administrator Proficiency with Microsoft Office (Word, Excel, Outlook) Working knowledge of office equipment, such as printers, copiers, and scanners Excellent organizational and time management skills Strong attention to detail and problem-solving abilities Ability to prioritize multiple tasks in a fast-paced environment Excellent written and verbal communication skills Professional customer service and telephone etiquette Preferred Qualifications Experience working with MetaField or similar field management software Knowledge of Construction Materials Testing (CMT) Experience dispatching field technicians Experience preparing Construction Materials Testing (CMT) reports Familiarity with AASHTO laboratory accreditation and TxDOT qualification requirements Experience preparing billing and progress reports Additional certifications or degrees are a plus Laboratory records and reporting: Prepare, revise, and maintain reports, correspondence, spreadsheets, and other documents. Enter and maintain data in MetaField, assist with preparing CMT reports, compile monthly reports, and maintain organized electronic and paper filing systems. Technician certifications and laboratory accreditation: Track certification and recertification for materials testing technicians and maintain training records. Assist with AASHTO accreditation and TxDOT qualification documentation, submissions, and recordkeeping. Front-office operations and dispatch: Handle incoming calls, emails, and general correspondence. Assist with dispatching field technicians, route inquiries to the appropriate staff, welcome visitors, and maintain a professional office environment. Billing and progress reporting: Prepare monthly billing and progress reports and coordinate supporting documentation with laboratory staff and management. Submit and reconcile expense reports. Supplies, vendors, and facilities: Order and track laboratory and office supplies, including journal books and hard hats. Coordinate IT support, copier maintenance, utilities, facility maintenance requests, and lease-related administrative needs. Scheduling and management support: Manage appointments and meetings in Outlook and take meeting minutes as needed. Coordinate staff travel and arrange logistics for training sessions, team meetings, and company events. Respond to management requests and assist with special administrative and financial projects as assigned. #J-18808-Ljbffr B2Z Engineering, LLC