Administrative Assistant

Job Description

Job Description

At TURN our mission is Improving Lives. Our organization embraces the tenets of client-centered care, and our core values People, Culture and Growth are at the forefront of everything we do. We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment.

JOB SUMMARY

Overall program management including contract outcomes, leadership and supervision, clinical operations, training, fiscal and billing controls, EHR, workplace safety, and policies & procedures.

RESPONSIBILITIES

Reasonable accommodation may be made for individuals with disabilities to perform essential job functions.

• Responsible for the overall efficient and effective operation of program administrative department.

• Functions as administrative assistant for the Program Manager, which includes preparing correspondence and developing reports from written or oral communication.

• Performs word processing, spreadsheet operations and data base operations using Microsoft Office software.

• Transfers information and documents as required to other programs via email, facsimile or mail.

• Maintains quality assurance program for chart documentation.

• Greets, receives, and assists visitors and callers.

• Responsible for petty cash account, safeguarding the account and accurately accounting for all assigned finances.

• Logs receipt of incoming checks and/or cash, and deposits in appropriate account through designated channels.

• Aids in general management of center including running errands as assigned.

• Complies with all MHS and program rules, policies and procedures, and HIPAA standards.

• Demonstrates commitment to professional growth by attending in-service trainings and staff development programs and seeking out supervision when needed.

• Maintains a minimum degree of cultural competency and cultural sensitivity by attending annual training, and routinely demonstrate these traits in everyday work relationships.

• Resourcefulness, initiative, and the ability to work with minimal direction and supervision.

• Utilizing logical problem-solving techniques both independently and in collaboration with workers in dealing with client needs.

• Create written documentation that is legible, clear, and concise.

• Maintain confidentiality.

• Stay current on staff training issues, needs and opportunities.

• Follows administrative chain of command.

• Other relevant duties as assigned.

• Comply with all MHS and program rules, policies and procedures including HIPAA standards.

QUALIFICATIONS

• High school diploma or GED equivalent.

• Three years’ full-time, executive, or administrative assistant experience performing duties similar to those required by this position.

• One-year supervisory experience.

• Knowledge of substance abuse programs and treatment.

• Proficient user of Microsoft Office Suite and EHR software

• Working knowledge of filing/record keeping and commonly accepted office practices in a professional setting.

• Ability to problem solve and react appropriately to emergency situations.

• Ability to work independently and effectively collaborate with a team.

These physical demands represent what must be met to successfully perform the essential functions of this position. As mentioned above, reasonable accommodation may be made for qualified disabilities.

☒ Seeing ☒ Hearing ☒ Speaking

☒ Stooping/Bending ☒ Working in cramped spaces ☒ Moving around facility

☒ Moving between offices/clients ☐ Driving ☐ Climbing

☒ Lifting/carrying heavy items ☒ Pushing/pulling/dragging items ☒ Standing for long periods

☐ Working outside/underground ☒ Using hands/fingers ☒ Sitting for long periods

I can perform the above functions:

☐ Without accommodation ☐ With accommodation. If so, please specify:

OTHER DUTIES

This job description isn’t a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities and activities may change at any time with or without notice.

Employee signature constitutes an understanding of the job requirements, essential functions, and duties.

TURN is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), gender, gender expression, gender identity, sexual orientation, marital status, medical condition, military or veteran status, national origin, race, religious creed, and sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions.