Onboarding Specialist (ETS) | Temporary

Onboarding Specialist

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Job Description

Under the direction of the Onboarding Manager, the Onboarding Specialist is responsible for ensuring a smooth and compliant hiring experience by managing and processing all pre-employment requirements.

Key Responsibilities:

• This role focuses on conducting thorough background reviews, verifying documentation, and ensuring candidates meet all regulatory, organizational, and client-specific compliance standards prior to their start date.
• The Onboarding Specialist serves as a liaison between candidates, hiring leaders, and third-party vendors to resolve discrepancies, monitor progress, and maintain accurate records.
• By overseeing background processing with attention to detail and timeliness, the Onboarding Specialist plays a critical role in supporting the organization's hiring goals while upholding compliance, quality, and candidate experience.
• The Onboarding Specialist provides support and assistance with administrative and transactional activities in support of the new hire onboarding process, including but not limited to:
• Perform all duties and tasks of the Onboarding Specialist role, as required, and perform other duties as assigned or needed to support the broader TA department.
• Monitor and process background check results for clearance; coordinate follow-up on results, if applicable
• Ensure compliance in all tasks and confirm all hiring/regulatory documentation is received and properly maintained
• Follow team standard operating procedures; perform required tasks in accordance with established service level agreements (SLAs)
• Health assessment scheduling while providing excellent customer service
• Assist with communication and correspondence with key constituents
• Act as resource for new hires by providing Onboarding information, ensuring awareness of onboarding tasks and answering questions
• Ensure new hires move through Recruitment and HR system Onboarding steps
• Identify potential gaps in minimum requirements, if applicable, and identify and communicate issues or opportunities for efficiency
• Prepare and maintain regular onboarding reports

Travel:

• Less than 10% of the time may be required.

Work Type:

• Hybrid employee - splits time between working remotely and working in the office.

Minimum Qualifications:

• Education: Bachelor's degree - specifically Human Resources, Organizational Development, or related emphasis, and two years' office or administrative experience.

Preferred Qualifications:

• Experience: Human Resources or Recruitment is preferred.

Physical Requirements:

• (Medium): 20-50 lbs; 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 50 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.

Environmental Factors:

• Factors affecting environment conditions may vary depending on the assigned work area and tasks.
• Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required.
• Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks

Note: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at View email address on click.appcast.io or call View phone number on click.appcast.io (Voice) | View phone number on click.appcast.io (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.