Executive Assistant

Overview Abrazo Scottsdale Campus Hospital is committed to providing exceptional patient care in a supportive and collaborative environment. As a member of our team, you will have the opportunity to work with advanced technology and be part of a healthcare community dedicated to making a positive impact on the lives of our patients. At Abrazo Scottsdale Campus, we understand that our greatest asset is our dedicated team of professionals. We offer a comprehensive benefit package that prioritizes your health, professional development, and work-life balance. The available plans and programs include: Medical, dental, vision, and life insurance 401(k) retirement savings plan with employer match Generous paid time off Career development and continuing education opportunities Health savings accounts, healthcare & dependent flexible spending accounts Employee Assistance program, Employee discount program Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, auto & home insurance Note : Eligibility for benefits may vary by location and is determined by employment status. Job Summary Position Summary Provides administrative and clerical support to the Chief Executive Officer of the Entity. Assists the management staff by ordering office, business and equipment supplies. Writes and distributes meeting minutes, receives and distributes mail and routes phone calls as appropriate. Requires the ability to work with a high degree of independence, organize several projects simultaneously and successfully meet deadlines. Coordinates administrative office functions and procedures. Greets and directs visitors / staff arriving in the Office. Performs secretarial and administrative duties. Responsibilities Manages activities of the designated staff including receiving / reviewing all incoming communications and initiating the appropriate follow-up. Ensures that the Chief Executive Officer is adequately and appropriately prepared to carry on his/her responsibilities at all times, including completion of special projects and preparing reports. Provides administrative support to the Chief Executive Officer, including letter composition, shorthand, transcription, and handling of sensitive and confidential materials. Provides support for assigned meetings (e.g., Executive Team / Leadership Team), including agenda preparation, recording and distributing minutes, and tracking progress with follow-up assignments. Receives and handles concerns/complaints from staff, patients, families, and physicians as appropriate. Coordinates CEO appointment schedule including meeting preparation and travel arrangements. Prepares documents, graphs, charts, and presentations. Other related job tasks or responsibilities as assigned. Qualifications Special Skills Capable of communicating skillfully and tactfully with physicians, attorneys and other executives; good rapport with visitors to hospital, especially regarding patient problems. Independent decision making and prioritization skills. Proficient in Microsoft Word, Excel, PowerPoint. Advanced knowledge of email systems and computer database programs. Good knowledge of spelling, grammar, punctuation. Capable of composing letters in answer to routine correspondence. Ability to produce spreadsheets. Good communication skills. Able to handle stressful situations. Works regularly with confidential information. Minimum Requirements Education: High School Diploma or equivalent GED Experience: Five years experience as an Executive Assistant. Previous hospital or physician’s office experience helpful. Preferred Requirements Experience: Healthcare experience Organization Description Abrazo Scottsdale Campus is a full-service acute care hospital providing specialized services and home to the Abrazo Surgical Institute. The hospital offers comprehensive orthopedic care featuring navigational technology and sports medicine, outpatient rehabilitation services and enhanced diagnostic imaging as well as emergency care. Join our team! Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. Tenet participates in the E-Verify program. Follow the link below for additional information. E-Verify: The employment practices of Tenet Healthcare and its companies comply with all applicable laws and regulations. #J-18808-Ljbffr