Accounting Specialist

Accounting Specialist

Part time - Hourly

Non-benefit, non-exempt position

The Accounting Specialist is responsible for maintaining accurate financial records and supporting the organization's day-to-day accounting operations. Key responsibilities include managing accounts payable and accounts receivable, processing invoices and payments, monitoring customer accounts, reconciling transactions, and assisting with month-end and year-end close activities. This role also ensures compliance with accounting standards, internal policies, and applicable regulations, while maintaining proper documentation and financial controls. This position reports to the Director of Finance.

Qualifications

• Minimum of 2 years of accounting experience
• Catering/Hospitality background preferred but not required
• High school diploma or equivalent
• Proficient in Google Suite
• Experience in Quickbooks
• Strong attention to detail and organizational skills
• Ability to work independently and meet deadlines
• Must be able to pass a background check
• Thoughtful communication and proactive problem solving required

Job Description Accounting

• Accounts Payable:
  • Review and enter vendor invoices into QuickBooks
  • Prepare vendor payments: checks for mailing and ACH payments
  • Perform month end credit card reconciliations
  • Reconcile vendor statements to ensure accuracy
  • Enter new vendors into the system and maintain vendor files
  • Monitor open payables
• Accounts Receivable:
  • Review and enter client catering invoices from TPP into QuickBooks
  • Enter client receipts (deposits/payments) into QuickBooks
  • Monitor open receivables
• Month-end tasks:
  • Systems cross check vendor invoices, client invoices and payments
  • Apply deposits (deferred revenue) to client invoices
  • Apply credit memos to vendor accounts
  • Review reports and identify exceptions requiring follow-up or correction
• Additional responsibilities:
  • Create, organize, and maintain financial records
  • Assist with transition to paperless filing system
  • Ensure compliance with company procedures and general accounting principles
  • Participate in ongoing training in both Accounting and Company practices
  • Other tasks as directed by Director of Finance and Accountant

Communication

• • Proactively communicate work and personal schedule through Slack
  • Attend and actively participate in all required company meetings
  • Respond to internal and external communications within 12 hours
  • Present a professional positive attitude among coworkers, vendors, and clients
  • Facilitate information flows throughout workplace
  • Maintain availability for communication by phone, Slack, and email

Culture

• • Participate in Chowgirls training programs
  • Cultivate general knowledge of Chowgirls handbook, history, values, and vision
  • Guide peers and Chowgirls forward by sharing identified strengths or skill areas of specialization
  • Commit to professional development, building a broad portfolio of skills and increasing mastery of current skills
  • Uphold Chowgirls' commitment to Diversity, Equity, and Inclusion

Human Resources

• • Maintain employee privacy at all times
  • Be aware of MN employment laws
  • Keep all Chowgirls information confidential, including internal documents, policies, procedures, recipes, and customer/venue/vendor information
  • Maintain general knowledge of Chowgirls handbook, history, values, and vision
  • Always promote Chowgirls in a positive light at the office, on social media, and in the community