AP Specialist

Why join the Novacore team?
Because your next stellar chapter starts here - and we're building something bold and meaningful.

At Novacore, we're not your average insurance company. We're a team of driven professionals passionate about redefining the specialty insurance experience for our agents, carrier partners - and for each other.

We specialize in tailored solutions for niche industries, powered by advanced analytics, modern technology and a culture of innovation. Backed by strong leadership and strategic growth initiatives, Novacore is poised to scale and lead in the specialty insurance market.

But at our core, we believe it's not just what we do - it's how we do it and who we do it with.

Recognized as a top workplace, Novacore is a place where ambition is supported, growth is continuous and culture matters. From day one, you'll find mentorship, hands-on learning and clear paths for advancement. You'll grow your skills, expand your expertise and become even more exceptional - because when you succeed, we all do.

We offer:

• A collaborative, results-driven environment
  
• Competitive compensation and comprehensive benefits
  
• Year-round social and community events
  
• Ongoing mentorship and professional development
  
• Endless opportunities for upward mobility
  

So if you're ready to be part of something extraordinary - with a team that's transforming commercial insurance - we want to meet you.

AP Specialist
The Accounts Payable Specialist is responsible for the management, improvement and timely payment of Novacore's payables for vendors and employee expense reimbursements. In this position, the AP Specialist will manage the relationship with both internal and external partners to ensure the receipt of all necessary paperwork and banking information, process invoices, generate payable files, obtain appropriate approvals, record balances in Workday, and process the cash disbursements.

In addition, the AP Specialist is responsible for preparing journal entries and account reconciliations, while answering internal and external payable related questions and participating in the month end close process. The ideal candidate is a motivated team player but can work independently, think critically, solve problems and provide quality ideas to improve the organization's processes.

**This is a hybrid position, 3 days onsite at the Conshohocken, PA Home Office.**

Responsibilities:

• Process full - cycle accounts payable, including both insurance broker and corporate overhead related payables.
• Process invoices received through the Workday system ensuring proper approvals are in place.
• Review insurance broker generated payable files for accuracy and reasonableness.
• Communicate with internal and external parties to resolve payable questions and obtain information necessary to process payables.
• Verify invoices for terms to maximize a good paying relationship.
• Process payment runs on designated disbursement days for all payments due.
• Process employee expense reimbursements in Workday.
• Provide employees with guidance on proper travel and entertainment policies.
• Obtain W-9 information on vendors.
• Lead the 1099-year end process.
• Responsible for preparing monthly journal entries.
• Prepare multiple monthly account reconciliations.
• Participate in the month end close process with the Corporate Controlling team.
• Monitor payable activity to proactively identify issues.
• Identify process improvements in the payable functions.

Qualifications

• 2 years' minimum experience in accounting; preferably in the payable's functions
• Proficiency in Excel, Word and Outlook; Workday Financial experience preferred
• Strong organizational skills, with attention to detail, accuracy and accountability
• Flexibility, passion and drive in making functions/processes more efficient
• Ability to build strong working relationships with operational and financial personnel
• Strong communication skills both verbal and written
• Ability to multi-task with an understanding of internal control requirements
• Ability to perform multiple tasks simultaneously, work effectively in a team environment and meet deadlines
• Strong knowledge of the generally accepted accounting principles (GAAP)