Proposal and Project Coordinator

Introduction to Ardena

As a leading Contract Development and Manufacturing Organization (CDMO), Ardena partners with pharmaceutical companies of all sizes-from emerging biotech to global industry leaders-united by the mission to help biopharma innovators navigate drug development with precision, quality, and speed, bringing their molecules from discovery to the clinic and market. Our fully integrated services span drug substance and drug product development, manufacturing, nanomedicine, clinical logistics, bioanalytical services, state research, fill & finish, and CMC regulatory support.

With a rapidly growing international footprint, Ardena is home to over 750 professionals across six strategic locations-Belgium (Ghent), the Netherlands (Oss and Assen), Sweden (Södertälje), Spain (Pamplona), and Somerset, New Jersey (the US). Our open and transparent culture is built on collaboration, ownership, and innovation, guided by our We CARE values. We foster a communicative environment where mutual respect, accountability, and excellence empower our team.

We are looking for skilled and motivated professionals eager to grow their careers in an exciting and fast-paced environment. Whether you're an experienced expert or just starting out, Ardena provides a dynamic workplace where you can contribute to meaningful drug development projects, expand your knowledge, and be part of a global team committed to making a difference. As an international organization, we help you navigate a career path that expands your possibilities beyond borders, opening doors to personal and professional growth without limits. Your potential to grow is limitless with us.

If you are ready to take on new opportunities, work alongside industry experts, and contribute to the future of medicine, Ardena is the place for you.

For the Ardena Business Unit based in Somerset (US), we are looking for a Proposal and Project Coordinator.

WHAT YOU WILL WORK ON

YOUR ROLE

The Proposal and Project Coordinator position supports Ardena's US commercial and operational teams, working closely with Business Development (Sales), Project Management and Operations. Position supports the process for the scoping, pricing, generation, and review of Proposals for new and existing business. The Position may also liaise with Site Senior Leadership to discuss and/or gain approval on specific Quotations / proposals prior to issue to the client. Operates independently for quotes and proposal management, and as part of a global team to support cross-functional Quotations / proposals team, while also supporting internal coordination once projects are awarded.

YOUR KEY RESPONSIBILITIES

• Supports internal Proposal process for RFPs, RFIs and budgetary quotations related to CDMO services.
• Liaises with Project Management, BD Representatives, Operations, and Management/Key Stakeholders on the generation of and pricing for Quotations/proposals.
• Facilitates communication and tracks timelines of review of functional areas to ensure on-time delivery of Quotations/proposals that are accurate and executable.
• Works with Operational departments to ensure specific technical input for Development and Analytical Services work meets requested technical scope and costing targets.
• Works with Sales, Operations, and Finance to produce optimal value pricing solutions.
• Communicates directly with client contacts and participates in meetings to support the process.
• Maintains proposal templates, document control and version management.
• Supports CRM (Customer Relationship Management) tool tracking and reporting.
• Supports Project Management team to assist with onboarding activities and internal handoffs upon projects being awarded.
• Participates in cross-functional initiatives and workflow improvements to reduce cost and improve service levels to support business objectives.
• Comply with Health, Safety & Environmental responsibilities for the position.
• Adheres to company standards for data integrity and regulatory compliance.
• All other duties assigned.

YOUR PROFILE

Education and Experience:

• Bachelor's degree in life sciences, business administration or relevant discipline with 3+ years of experience in pharmaceutical, biotech or related industry. Experience in contract manufacturing (CDMO) is a plus.
• Associates degree or High School diploma or equivalent (GED) with 5+ years of experience.

Knowledge/Skills:

• An understanding of the contract development/research, pharmaceutical and biotech industries; Knowledge and experience in cGMP and FDA regulated working environments is desirable.
• Must be computer literate, proficient in MS Excel, MS Word, MS PowerPoint, Sharepoint, etc.
• Ability to translate technical information into client-ready proposals/documentation.
• Client-related experience and excellent client facing skills is a must.
• Excellent communication (verbal and written), presentation, and interpersonal skills are required; Good problem-solving skills and strong mathematical abilities / finance skills.
• Possess strong business acumen and analytical skills and is results oriented.

Physical Requirements:

• Individual may be required to sit for extended periods, stand, walk, reach with hands and arms, use hands to manipulate a keyboard and mouse and occasionally lift 0-15 pounds.
• Specific vision requirements include reading of written documents and use of computer monitor screen frequently.

Work Environment/Safety Conditions:
• This position is US office based position that offers flexibility and the opportunity to work with a diverse, collaborative team.
• Must wear safety glasses, in addition to other specified PPE, in all designated areas when on-site.
• Must follow any applicable plant safety requirements when on-site.

WHAT WE OFFER

At Ardena, we recognize that our people drive our success. We offer:

A competitive salary with a tailor-made benefits package, including: medical, dental and vision benefits effective day one of employment
Paid Time Off
A dynamic, global work environment with career growth opportunities
Access to Ardena Academy, our internal learning platform for professional development
A chance to contribute to groundbreaking drug development projects that make a real impact

The salary range for this role is $60,000.00 - $70,000.00

HOW TO APPLY

Ready to start your career path with Ardena? Click the application button and join us in shaping the future of drug development!

Department Project Management Locations Somerset (New Jersey, US)