Operations Lead

Apera is looking for an Operations Lead to keep our Santa Monica HQ running smoothly and help our CEO and leadership team stay focused on what matters most: building and growing the business. This role is a blend of office operations, executive support, HR coordination, and compliance administration.
This is a great fit for someone who is highly organized, proactive, and comfortable wearing many hats in a fast-paced, startup-style environment.
What You'll Do

Office Operations

Own day-to-day office management for our Santa Monica headquarters
Manage vendors, supplies, equipment, and facilities issues
Coordinate team events, offsites, and onsite meetings
Serve as the primary point of contact for visitors and office-related inquiries
Maintain a professional, welcoming, and efficient workspace
Executive Assistant to the CEO

Manage and optimize the CEO's calendar, meetings, and travel
Prioritize and triage requests, ensuring the CEO's time is aligned with strategic priorities
Prepare agendas, materials, and follow-ups for key meetings
Handle confidential information with discretion and professionalism
HR & People Operations Support

Support onboarding and offboarding processes (documentation, equipment, orientation)
Help maintain accurate employee records and HR documentation
Assist with benefits administration logistics and HR-related communications
Coordinate performance and feedback cycles, training sessions, and culture initiatives
Compliance & Administration

Help maintain compliance with company policies, employment regulations, and required postings
Support the tracking and organization of contracts, policies, and key corporate documents
Partner with external advisors (payroll, benefits, legal, accounting) to ensure timely filings and updates
Contribute to refining and documenting internal processes and SOPs
What We're Looking For

4+ years of experience in operations, office management, EA support, or people ops (startup or small company experience is a plus)
Proven experience supporting senior executives, ideally a CEO or founder
Exceptional organizational skills and attention to detail; you're comfortable managing many moving parts
Strong written and verbal communication skills
High level of discretion and integrity handling sensitive information
Comfortable working on-site in Santa Monica the majority of the week
Proactive, solutions-oriented mindset with a bias toward action
Why Apera

Opportunity to build and refine core operations at a growing company
High visibility role working closely with the CEO and leadership team
Competitive compensation and benefits package

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